ABOUT US:
America Indochina Management Vietnam Limited Company was established in 1993 and has 3 offices in Vietnam (Ho Chi Minh Head office, Hanoi, Da Nang), and in Cambodia.
The companys historical focus has been on sales, marketing and distribution across a variety of business sectors, and now includes manufacturing, sourcing and business services. AIM has a consistent track record of success in a number of different industries based on their understanding of the regional business trends and opportunities, the ability to execute initiatives and a continuously growing network in different business sectors.
The firm has achieved market leadership in a number of product categories including Building Materials (Imported office furniture, Public seating, Mineral fiber ceiling, Vinyl flooring, Water-proofing), Consumables (Aluminum foil, Cleaning and hygiene chemicals for the Hospitality industry) and Fitness & Recreations (Well being solutions)
***Performance objectives:
1. Sales support in HCM and HN:
- Prepare samples, sample board, tender docs (soft copy and hard copy)
- Support on all docs printing, signing by BOM then sending out for both HCM and HN if any
- Costing (for final stage / contract stage / revise if any)
- Quotation for small jobs / stock sales if urgent to support Sales team / DM
- Draft Contract with clients
- Filing hard copy and scan soft copy docs for recording, tracking
- Communicating with Suppliers in emails re price, freight, lead-time / stock confirmation before signing contract
- Making Invoice report / contract report in Excel file monthly
- Keep tracking all information to dashboard
2. Working with Sub cons/ Installers:
- Draft Contract with Subcon
- Printing, sending contracts to Subcon and scan to record
- Coordinate with F&A, Salesman, Project to claim payment
3. Follow up related Logistics activities:
- Preparing PO, revised PO per accountant request, submit relating docs
- Follow shipment with Logs team, inform ETD-ETA to sales team / clients
4. Coordinate with F&A department for related tasks:
- Bonds (advance payment, performance bond, payment bond, warranty bond, etc.)
- Create SO and send to accountant and warehouse for goods delivery to site
- Provide status of receivables / aging inventory
- Coordinate with DM/Accountant using/update Odoo to Send Sales rolling forecast to accountant 2 times of months per Managers template
- Prepare / Revise & submit document for project; subcon&aposs payable issue
5. Support and collaborate with Project Team during project:
- Prepare prelim sheet from Site Sup when project admin is overload
- Send handover sheet for project team after signed contract
- Check sample of local materials for sales team to submit for clients
- Assist Project Team on Track Delivery Status (TDS), product information, claim docs in needed
6. Warehouse management:
- Provide goods information (size, picture, weight, MSDS)
- Arrange goods delivery to site
- Check delivery cost from warehouse to clients site to provide admin
- Provide label of product description in Vietnamese for inland transportation
***Requirements:
- Can communicate in English and Vietnamese
- Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills
- Good problem solving and analytical skill
- Willing to learn, multiple tasks and be able to work in a fast paced environment
- Good at time management and planning skills
- Work independently as well as in a team
***What we offer:
- Competitive salary + monthly bonus + 13th salary
- Social Insurance is fully covered after probation
- An open and dynamic English working environment & promotion opportunities
- Great chance to develop through on-the-job training method
***Working location: 117 119 121 Nguyen Du, Ben Thanh Ward, District 1, HCMC
***Working time: 8:00 17:30; Monday Friday
