Role Overview
The Marketing Project Assistant is a support role within the marketing team, responsible for coordinating the execution of local marketing projects in Vietnam, managing operational processes, and overseeing marketing merchandise. The role ensures smooth project implementation and efficient workflow within the marketing team.
Key Responsibilities
1. Marketing Project Execution Support
- Assist in tracking the progress of local marketing projects in Vietnam
- Maintain project timelines and update project status regularly
- Collect execution feedback and performance data to support project reviews
- Support the execution of offline events and marketing campaigns
2. Merchandise Management
- Manage marketing merchandise inventory, including registration, stocktaking, and inventory updates
- Coordinate the merchandise production process, including design confirmation, vendor communication, and delivery timeline tracking
- Arrange distribution of merchandise to the sales team or event locations
- Monitor merchandise usage and cost control
- Maintain vendor information and quotation records
3. Process & Administrative Support
- Follow up on internal processes such as contracts, purchase orders (PO), payments, and reimbursements
- Assist with vendor coordination and documentation management
- Maintain and organize project documentation and archives
- Track approval processes to ensure compliance and smooth operations
4. Communication & Meeting Support
- Organize project meetings, prepare meeting minutes, and track action items
- Support cross-department communication and coordination
- Assist with daily business communication in English and Chinese
Requirements
- Bachelor's degree or above
- 1–2 years of relevant experience in marketing support, project coordination, merchandise management, or administrative roles
- Experience in marketing merchandise management or vendor coordination is a plus
- Strong execution skills and attention to detail
- Ability to handle multiple tasks simultaneously
- Proficient in Excel (inventory tracking, basic formulas preferred)
- Able to work in English or Chinese
