Working place: Me Linh Point, 2 Ngo Duc Ke Street, Ben Nghe, District 1, HCMC
Working time: Monday to Friday , 8h30 to 17h30
I.
Job Responsibilities
This role requires a fully independent contributor who can take full ownership of HR operations and office administration, ensuring smooth daily operations and a high-quality employee experience. The position is expected to operate with minimal supervision and proactively manage stakeholders, vendors, and internal processes in a professional environment.
1. HR Operations & Employee Experience
- Take full ownership of employee engagement programs (EES, town halls, team events), from planning to execution and evaluation.
- Manage and ensure accuracy of attendance, leave tracking, and HR data, maintaining compliance with internal policies.
- Serve as the primary HR contact point for employees, handling queries and issues independently and effectively.
- Ensure timely and compliant submission of HR documentation to external parties (TMF, Trade Union, etc.).
2. Office Administration & Vendor Management (End-to-End Accountability)
- Oversee and manage all office operations, ensuring efficiency, cost control, and service quality.
- Lead vendor sourcing, negotiation, and contract management, with accountability for cost optimization and service delivery.
- Manage office budget and expenses, ensuring transparency and alignment with company expectations.
- Handle all business travel arrangements with a focus on efficiency and cost-effectiveness.
- Ensure workplace compliance (HSE, building regulations) and maintain a professional, safe working environment.
- Supervise all office logistics, including facilities, supplies, courier, and visitor management.
3. IT & Asset Management Coordination
- Act as the key liaison with regional IT to manage onboarding/offboarding processes (laptop setup, system access).
- Maintain full control of IT assets and office equipment, including tracking, allocation, and inventory accuracy.
- Proactively coordinate and resolve IT-related issues to minimize operational disruption.
4. Other assigned tasks as required.
II. Job requirement
- Bachelor's degree in Human Resources, Business Administration, or related field.
- Minimum 3–5 years of experience in a similar role, preferably within MNC environments.
- Demonstrated ability to operate independently, manage multiple functions, and take ownership of outcomes.
- Strong experience in vendor management, cost control, and stakeholder coordination.
- Excellent communication and problem-solving skills with a proactive, hands-on mindset.
- High level of accountability, reliability, and professionalism.
