Project Executive

Company Description

Dream Station is a full-fledged Events Management Company providing end-to-end solutions, including Events Consultancy, Planning, and Execution. We specialize in creating unforgettable experiences from corporate events and product launches to team-building workshops and creative fringe activities. As we expand our presence across the region, we're looking for passionate, creative individuals to help us tell our story and grow our brand.

Role Description

We are looking for a proactive and organised Project Executive to support the planning and delivery of events across multiple markets. In this role, you will work closely with Project Managers and Operations teams to coordinate timelines, vendors, and resources, ensuring every project runs smoothly from pre-event planning through to execution.

This role is suitable for candidates who are Malaysian, Singaporean or Singapore PR with the ability to collaborate across teams and stakeholders in different locations.

Key Responsibilities

• Support the planning, coordination, and execution of events from concept to completion.
• Assist in managing project timelines, budgets, and deliverables.
• Coordinate with vendors, suppliers, venues, and internal teams to ensure requirements are met.
• Prepare project documentation such as proposals, run sheets, timelines, and post-event reports.
• Attend site recces, rehearsals, and live events as required.
• Provide on-site support during event days to ensure smooth execution and issue resolution.
• Communicate effectively with clients and internal stakeholders to align expectations.
• Track changes, updates, and follow-ups throughout the project lifecycle.

Requirements

• Prior experience in event coordination, project management, or related roles is an advantage.
• Diploma or Bachelor's degree in any field are welcome to apply.
• Fluent in English (written and spoken) mandatory.
• Mandarin proficiency is a plus, especially for liaising with Mandarin-speaking clients or vendors.
• Strong organisational and time-management skills with attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Comfortable working across different cultures and time zones.
• Willingness to work evenings, weekends, or travel when required by project schedules.

How to apply:

Submit your application through our online form at https://wkf.ms/496LLlw