Personal Assistant/Secretary for GM

Accor

Ha Noi, Hanoi

2-4 Years

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Posted 22 hours ago
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Job Description

Job Description

Manage the General Manager's diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
Screen/handle telephone calls, appointments, mails and emails and take action accordingly
Take minutes at the Executive Committee Meeting
Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
Prepare and manage correspondences with internal and external parties for General Manager's signature
Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
Attend to residents/patrons special requests or complaints that are directed to the General Manager
Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
Maintain systematic up-to-date filing and tracing systems
Maintain and update Executive Committee and Department Heads personal files kept in the General Manager's office
Maintain and update Executive Committee and Department Heads leave record
Maintain and update Manager-On-Duty schedule
Prepare monthly financial data reports
Maintain confidentiality of sensitive matters/issues
Manage and upkeep the functionality and cleanliness of the office
Ensure adequate stock of office stationery
Maintain a high level of professionalism and project a positive image of the organization.
Attend all briefings, meetings and trainings as assigned by management Maintain a high standard of personal appearance and hygiene at all times
Perform other reasonable duties assigned by the assigned by the Management

Work Experience

Diploma education
Minimum 2 years of secretarial experience with at least 1 years serving the senior management level
Excellent reading, writing and oral proficiency in English language. Fluently Vietnamese
Good working knowledge of MS Excel, Word, & PowerPoint
Good communication and customer contact skills
Service oriented with an eye for details
Ability to work effectively and contribute in a team
Self-motivated and energetic
Well-presented and professionally groomed at all times

Benefits

Take 2 days off/week
100% social insurance payment based on salary from the first day of work
Employee benefit card offering discounted rates in Accor Hotels worldwide
Develop your talent through learning programs by Academy Accor
Opportunity to grow within your property and across the world
Ability to contribute to local community and make a difference through our Corporate Social Responsibility activities

More Info

Job Type:

Permanent Job

Industry:

Hotels /Hospitality /Restaurant

Function:

Hospitality

Employment Type:

Full time

About Company

AccorJob Source: careers.accor.com

Accor S.A. is a French multinational hospitality company that owns, manages and franchises hotels, resorts and vacation properties. It is the largest hospitality company in Europe, and the sixth largest hospitality company worldwide. Accor operates in 5,300 locations in over 110 countries.

Job ID: 147949909

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