- Drive office excellence with real impact on people and operations.
- Grow your career in a global firm with strong regional exposure.
About Our Client
Our client is a well-established global service organization with a focus on making a meaningful impact for our clients. As a small-sized entity (40 headcounts), they are committed to fostering a collaborative and goal-oriented work environment.
Job Description
About the Role
We are seeking a proactive, highly organized, and people‑focused Office Manager to oversee daily office operations and support a positive, efficient, and engaging workplace. This role combines administration, facilities management, HR coordination, and employee experience-ideal for someone who thrives in a dynamic, fast‑paced environment.
Key Responsibilities
Office Operations & Administration
- Manage day‑to‑day office operations to ensure smooth and efficient functioning.
- Oversee procurement and inventory of office supplies, equipment, and services.
- Handle mail, documentation, front‑office tasks, and general administrative support.
Facilities & Vendor Management
- Act as the primary contact for building management, service providers, and contractors.
- Coordinate office repairs, maintenance, and space improvements.
- Manage vendor contracts and ensure high‑quality, cost‑effective services.
HR Administration & Employee Lifecycle Support
- Coordinate onboarding and offboarding processes, including paperwork, system access, equipment preparation, and office orientation.
- Support HR with maintaining employee records and compliance documentation.
- Assist in organizing training sessions, induction programs, and internal learning activities.
- Partner with HR on employee engagement initiatives and cultural programs.
Workplace Management & Employee Experience
- Maintain a clean, safe, and welcoming work environment at all times.
- Implement workplace policies, health & safety standards, and compliance protocols.
- Support space planning, seating assignments, and workplace optimization.
- Organize company events, celebrations, and team‑building activities.
Financial & Operational Support
- Manage office budgets, expense tracking, and invoice processing.
- Support leadership teams with meeting coordination, travel logistics, and administrative tasks.
IT & Systems Coordination
- Coordinate with internal IT or external vendors to maintain office technology and equipment.
- Support setup of hardware and systems for new and existing employees.
The Successful Applicant
- Bachelor's degree in Business Administration, Office Management, Human Resources, or related field (preferred).
- 3+ years of experience in office management, administration, or HR support roles.
- Strong organizational, multitasking, and problem‑solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and workplace management tools.
- High attention to detail, strong service mindset, and ability to handle confidential information.
What's on Offer
Our client offers you:
- A supportive, collaborative, and professional workplace environment.
- Opportunity to take ownership of office operations and employee experience.
- Competitive salary and benefits package.
- Professional development and career growth opportunities.
- Be part of a global firm with regional exposure.
If you are an experienced Office Manager looking to contribute to a meaningful cause, we encourage you to apply for this exciting opportunity today!
Contact
Trang Nguyen
Quote job ref
JN-042026-6987795
