Office Manager

Bradford Jacobs is assisting an AI drone solutions company, offering cutting-edge aerial solutions across a range of sectors, including construction, agriculture, real estate, environmental monitoring, and infrastructure inspection. Their mission is to harness drone technology to deliver high-quality data, insights, and visual content to enable clients to make informed decisions.

We are seeking a highly organised and proactive Office Manager to support day-to-day operations at our client's Vietnam office. This role is the operational backbone of the team, ensuring the workplace runs smoothly and staff have the resources they need to succeed.

Key Responsibilities

• Manage front-desk operations, visitor reception, and general office communications

• Coordinate scheduling, meeting rooms, travel arrangements, and event logistics for the team

• Handle procurement of office supplies, equipment, and vendor relationships

• Assist HR with onboarding documentation, attendance tracking, and leave management

• Maintain filing systems, contracts, and confidential company records

• Liaise with building management, cleaning services, and utilities providers

• Process expense reports and support basic bookkeeping tasks

• Translate documents and facilitate communication between Vietnamese and English-speaking staff

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field

• 2+ years of experience in an administrative or office management role

• Strong written and verbal communication skills in both Vietnamese and English

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

• Excellent organisational skills with a high attention to detail

• Ability to multitask and manage competing priorities in a fast-paced environment

Nice to have

• Experience working in a technology or manufacturing company

• Familiarity with Vietnamese labour law and HR administration

• Experience with accounting software (e.g., MISA, QuickBooks)

Fully office based position - Sai Gon Ward, Ho Chi Minh City

Salary: 156,000,000 to 234,000,000 per annum.