Manager, Cost and Contract Management

OVERVIEW

Cost & Contracts manager is responsible for managing all cost & contract matters of the projects are executed in compliance to company rules and regulation, undergo the approved routing procedures for preliminary checks / examination before senior management's approvals, abiding to NLIC standard procedures and highlight to management and project teams of any anomalies. Provide relevant & accurate information to management and project teams so that informed decisions & appropriate actions.

RESPONSIBILITY

1. Planning & Feasibility Study Stage.

• Supporting and working closely with other NLCP function units in NLCP on cost perspective during planning/ feasibility study stage.

2. Project Initiation / pre-tender stage.

• Liaise with NLCP function units for design brief; Prepare sub-budget in collaboration with Design Support, Marketing, Business Development and Financial Controller.
• Support the design team to evaluate procurement of consultants and prepare the consultancy agreement.
• Liaise with QS consultant for preliminary cost plans, interim cost plans and pre-tender estimate.
• Coordinate with other NLCP function units and consultants to obtain approval from BOM/BOD for following items: Yearly Master Procurement Plan, Total Development Cost and all related works related to Cost and Contract...

3. Tender Stage

• Liaise with PM for overall contract packaging, procurement strategy and budget.
• Liaise with PM and QS consultant for a list of Pre-qualification of contractors.
• Support with PM in review tender documentation prepare by QS consultant.
• Ensure tender process in accordance with NLG standard operational procedure.
• Support PM in review and endorse tender evaluation, tender report, Render award, letter of Intent/ Letter of award.
• PIC to prepare and obtain approval from Company Councils / BOM / BOD to appoint Contractors for the projects.
• Liaise with other NLCP function units / group Center of Excelent to finalize and get approval / signing Construction Contract with Contractors

4. Construction Stage

• Support PM in review register of Variation Order submission prepared by QS consultant.
• Conduct on-site Controlled Self-Assessment and reporting.
• Collaborate Project Performance Update Reports, review and report findings.
• Liaise with PM and QS consultant on relevant cost and contract sections of Bi-monthly Project reporting.

5. Completion / Handing Over Stage

• Liaise with PM and QS consultant for final account closing for contractors, suppliers and consultants.
• Liaise with PM to collate close-up submittals and project post- mortem reports; Monitoring issuance of completion and maintenance certificates; Collate information on contractual disputes.
• Coordinate project data warehousing

6. Others

• Set up C&C SOP and work closely with COE C&C division.
• Regular update and monitoring to ensure compliance with C&C matter within NLCP.
• Manage ERP (SAP) system including but not limited to: budget, PR, PO, Payment request, Final account...

7. Build a high-performing department

• Instill the culture of innovation and continuous improvement.
• Be a role model to cultivate positive and high-performance working culture and ensure Nam Long values being honored.
• Comply with state regulations on personal income tax.
• Comply with the processes and regulations of the company and group.
• Participate and contribute ideas on the company's development orientation.
• Participate and contribute ideas to departments to perform work according to core values.

Required skills and behaviors

1. Background / Experience

• Bachelor's degree in engineering or Architect (preferred quantity surveyor)
• Minimum 10 years of experience as quality surveyor, contract manager with both consultant and developer. At least 3 years in Management role handle multi project
• Proficiency in English

2. Specific job skills

• Board and deep knowledge of Cost and Contract. Familiar with different type of Contract.
• Knowledge of Cost plan/ estimate and contract administration for both service and construction contract
• Advanced knowledge of type of contracts, construction contract terms and conditions, budget management and procurement.
• Knowledge of cost elements and costing for varies projects on infrastructure and buildings.
• Strong negotiation skills.
• Have knowledge of Legal, Finance and Accountant for real estate industry.

3. Competencies

• Transparency and Integrity
• Analytical thinking and conceptual thinking.
• Be oriented and focused on the results to be achieved.
• Communication and presentation skills.
• Ability to organize and solve problems.
• Ability to adapt to changing working environments.
• Ability to develop others and teams