Manage daily office operations, including office supplies, facilities, and office-related vendor coordination, ensuring a well-organized and efficient working environment.
Handle incoming and outgoing correspondence and administrative documentation.
Plan, organize, and execute internal events such as company trips, team-building activities, town halls, celebrations, and engagement programs; coordinate with internal stakeholders and external vendors to ensure timely delivery within budget.
Design basic internal communication materials (posters, banners, slides, announcements) for HR and company events using tools such as Canva or PowerPoint.
Support internal communication initiatives related to HR programs, company activities, and employee engagement.
Maintain and update employee records, contracts, and HR databases, ensuring data accuracy and confidentiality.
Handle HR administrative tasks related to onboarding and offboarding, including document preparation and coordination with relevant departments.
Support the implementation, communication, and administration of HR policies, procedures, and internal regulations.
Have basic exposure and provide backup support for C&B-related tasks (e.g. payroll data preparation, SHUI insurance, PIT, and benefits coordination) on an as-needed basis, not as a primary responsibility.
Perform other tasks as assigned by the HR Manager.
Background Requirements:
Bachelor's degree in Business Administration, Human Resources, or a related field is preferred.
At least 4-6 years of solid experience in HR Administration/ HR Operations.
Experience in payroll or C&B is an advantage but not mandatory.
Experience working in a fast-paced or growing organization is a plus.
Required Qualifications:
Skills:
Strong organizational and multitasking abilities with high attention to detail.
Excellent verbal and written communication skills.
Proficiency in MS Office / Google Workspace; experience with HR systems is a plus.
Ability to handle sensitive and confidential information with professionalism and discretion.
Good command of English, both verbal and written, is a must.
Personal Attributes:
Proactive, responsible, and hands-on working style.
Strong time management and prioritization skills.
Problem-solving mindset with the ability to work independently.
Team player who can collaborate effectively with different departments.
