About Sembcorp
Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.
Join Integrated Urban Solutions
Play a role in building smart and sustainable cities! With over 30 years of experience, we transform raw land into thriving developments across Vietnam, Indonesia, and China. As a key growth engine, our Integrated Urban Solutions segment strives to be Asia's fastest-growing industrial solutions provider. By delivering efficient energy solutions and pioneering innovative water resource management, we enable the growth of vibrant, future-ready communities.
Job Purpose
Provide executive-level administrative, documentation, and coordination support to the General Director / Legal Representative, ensuring strong document control, governance compliance, timely approvals, and smooth cross‑functional coordination across Leasing, Projects, and Office Administration.
Key Responsibilities
Executive & Legal Documentation
- Coordinate document signing processes, ensuring alignment between email approvals and final signed versions.
- Review documents for accuracy, completeness, and compliance with internal governance and company policies.
- Maintain document filing, version control, tracking logs, and confidentiality standards.
- Follow up with internal teams to ensure timely approvals and submissions.
Leasing Administration Support
- Assist the Leasing team in preparing, formatting, and processing leasing agreements.
- Coordinate internal approval workflows among Leasing, Legal, Finance, and Property Management.
- Maintain organized and auditable leasing documentation records.
Cross‑Functional Documentation Support (BD, DM, PCM)
- Manage courier and logistics for contracts and official documents with clients, contractors, and vendors.
- Coordinate with contractors and suppliers to collect, submit, and track contractual documentation.
- Support document control and record‑keeping for agreements and supporting files.
Office Administration (HCMC)
- Support daily office administration and internal coordination.
- Manage office supplies and ad‑hoc administrative requirements as needed.
Requirements
Education & Experience
- Diploma or Bachelor's degree in Business Administration, Management, Legal, or related fields.
- 2-3 years experience in executive administration, legal/contract administration, or document control.
- Experience in real estate, leasing, construction, or corporate environments is an advantage.
Skills & Competencies
- Strong attention to detail and document accuracy.
- Good understanding of governance, approval processes, and confidentiality.
- Strong organizational, follow‑up, and coordination skills.
- Effective communication with senior management and cross‑functional teams.
- Proficient in MS Office; document management system experience preferred.
Personal Attributes
- Trustworthy, discreet, and highly organized.
- Proactive, reliable, and able to manage multiple priorities independently.
Our Culture at Sembcorp
At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition.
We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.
Join us in making a real impact!
