Role Purpose
The
Executive Assistant will provide high-level administrative and organizational support to the
Commercial Lead, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.
Key Responsibilities
- Calendar & Meeting Management
- Manage complex calendars, schedule meetings, and prioritize appointments.
- Coordinate internal and external meetings, including logistics and preparation of meeting materials.
- Travel & Expense Coordination
- Arrange domestic and international travel, accommodations, and itineraries.
- Prepare and process expense claims in compliance with company policies.
- Communication & Correspondence
- Draft, review, and manage emails, presentations, and reports.
- Act as a liaison between the Commercial Lead and internal/external stakeholders, ensuring timely communication.
- Project & Administrative Support
- Assist in tracking key projects, deadlines, and deliverables.
- Prepare documents and presentation materials for business reviews and leadership meetings.
- Confidentiality & Compliance
- Handle sensitive information with discretion and maintain strict confidentiality.
- Ensure adherence to company policies and internal standards.
Qualifications
- Bachelor's degree or equivalent experience.
- At least 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Strong interpersonal skills with a service-oriented mindset.
- Excellent organizational and multitasking abilities.
- Strong communication skills in both English and Vietnamese.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
- Ability to work independently and manage multiple priorities.
Key Competencies
- Proactive & Detail-Oriented: Anticipates needs and delivers work with accuracy.
- Stakeholder Management: Builds and maintains effective working relationships across teams.
- Adaptability: Thrives in a fast-paced and dynamic environment.
