The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.

Responsibilities

Manage and maintain the CEO's diary, support project coordination, management reporting, and ensure thorough preparation of materials for the CEO across both Commercial and Operation departments, ensuring compliance, confidentiality, and operational efficiency.
Manage the CEO's diary, schedule meetings, events, and coordinate guest visits.
Manage and maintain commercial and operation management reports.
Work on delegated projects and research to support the CEO in meeting and presentation preparation.
Liaise with the Commercial & Operation Leadership Team to obtain briefings and papers from start to finish.
Maintain files, handle confidential correspondence, and prepare correspondence on behalf of the CEO in their absence.
Ensure organizational compliance with relevant laws; report and follow up on significant governance, compliance, risk, and control issues.
Support and develop internal and external stakeholder relationships.

Qualifications

1. Education level

Bachelor's degree in business, Finance, Strategy, Auditing, Marketing, Supply Chain, or other analytical disciplines. Internationally recognized accounting or auditing certification (CIA, CPA) is preferred.

2. Years of Experience

Minimum 3 – 5 years of experience as a Personal or Executive Assistant.
Experienced in Advisor Strategy & Innovation in business models.
Expertise in corporate law, corporate governance, and statutory regulations governing business operations.

3. Other skills

Ability to demonstrate basic financial, commercial, and operational acumen; experienced in Business Model Strategy & Innovation.
Proficient computer skills including Microsoft Office Suite (Word, PowerPoint, Excel), SAP, and DMS.
Data mining and processing, project management, strong planning and organizational skills.
Fluent in English (spoken and written); Chinese is a plus; strong negotiation skills for external affairs, including authorities and governments.
Confident, proactive, self-motivated, and able to perform under pressure of short deadlines.
Reliable, responsive, discreet, confidential, and diplomatic.
Problem-solving/solution-oriented, good eye for detail, and committed to high-quality outcomes.

*Work location: 217 Nguyen Van Thu Street, Da Kao Ward, District 1, Ho Chi Minh City.

*Working hours: 44 hours/week, Monday to Friday & Saturday mornings (flexible work-from-home option available).

Executive Assistant to CEO