Creative Resource Planner

About InBold:

We don't just do marketing; we engineer impact. InBold is a 360º creative and strategic communications agency with global experience in the advertising and communication business working with both global and local brands.

With 47 years of heritage and a footprint stretching from the streets of Copenhagen to the energy of Saigon, InBold is a global powerhouse of 155+ storytellers and creators working across borders with the same mindset - seeking possibilities.

At InBold, your career isn't a ladder; it's an engine. If you have the heart and the hustle, we provide the global stage to accelerate your growth.

Inbold Creative method:

We marry the what with the why. Our creative process is fueled by insight, facts, trends and data. By blending the objective truth with human emotion, we turn imagination into creative impact. This foundation ensures our work is more than just an idea - it is meaningful, relevant, and results-driven.

Position Summary

As the Creative Resource Planner at InBold, you are the vital link keeping our international creative engine running smoothly across continents. Based in our Saigon office, you will  manage the daily workflow for our integrated creative teams spanning Vietnam and Denmark. Acting as the ultimate organizer and bridge-builder between creatives, project managers, and production, you will be responsible for allocating resources, managing time zones, enforcing deadlines, and ensuring seamless cross-border collaboration. And you will be responsible for allocating resources, managing time zones, enforcing deadlines, and ensuring seamless collaboration between our Copenhagen and Saigon creatives as they deliver results-driven work for both local and global clients. 

Key Responsibilities

• Task Allocation & Workflow Management: Review daily workloads and allocate tasks to creative teams across the Saigon and Copenhagen offices. You will balance the varying demands, paces, and scales of local campaigns versus large international brand projects. Keeping a constant eye on timeline and scope making sure it is in compliance with budget.
• Workflow Agility: Proven ability to comfortably shift gears between the rapid turnaround of local market needs and the complex, multi-tiered deliverables of global campaigns. You know how to give creative talent the structure and clear direction needed to execute on time.
• Matrix Reporting: Matrix Navigation: Comfortable reporting to multiple stakeholders simultaneously. You can successfully balance the creative vision of two different Creative Leads with the strict timeline requirements of the Project Lead, and provide daily updates to the Project Lead while keeping both the Copenhagen and Saigon Creative Leads aligned on project status, priorities, and potential roadblocks.
• Time Zone Strategy: A strategic mindset for planning across different time zones, maximizing productivity during the overlap and ensuring a seamless, around-the-clock workflow. Establish realistic timelines for deliverables that account for the time difference between Vietnam and Denmark, ensuring smooth project handoffs at the end of each working day.
• Meeting Facilitation & Documented Handoffs: Lead daily cross-border stand-ups during overlapping working hours to ensure teams are unblocked. Outside of meetings, facilitate clear, documented communication so briefs and feedback are perfectly understood without relying on real-time calls.
• System Ownership: Champion InBold's project management software, ensuring creatives in both regions use it consistently to track hours, update statuses, and store final assets.
• Research & Planning: As the Creative Reossurce Planner you will be part of the creative team and it will be part of developping research for both excisting clients and for New Bizz pitches.
• Betterhype.com: You will play an active role in turning the Betterhype.com strategy into reality. You will manage and allocate the creative resources needed to execute the vision, while continuously contributing your own insights and initiatives to help us uncover new opportunities to make the our subsidiary grow.
• InBold: You will allocate the creative resources needed to execute InBold marketing strategy across markets.

You as a person:

• International mindset and local understanding: You easily bridge the gap between our Copenhagen and Saigon offices, navigating the distinct working styles and demands of both global brands and local clients.
• Player for success. Driven by results, you take ownership of the process and focus on guiding complex, cross-border campaigns efficiently across the finish line.
• An eye for details and leave nothing to chance. You maintain a precise, meticulous overview. You take responsibility and act as our creative proofreader, ensuring every brief is complete, accurate, and actionable before assigning it.
• You are a team player and you have extra gear when needed: You thrive in a fast-paced environment and can quickly accelerate or pivot when priorities and deadlines suddenly shift.
• Hyper-Organization & Multitasking: An exceptional ability to juggle multiple projects, deadlines, and personalities without dropping the ball. 
• Proactive Problem-Solving: Solution-oriented and proactively anticipating bottlenecks before they happen.

Required Skills & Qualifications 

• Agency Pedigree: 2–4+ years of battle-tested experience as a Traffic Manager, Resource Planner, or Creative Project Manager within a fast-paced advertising, digital, or creative agency.
• Global Footprint: A proven track record of successfully managing distributed teams, or international client portfolios. You have tangible experience navigating diverse cultural working styles.
• Toolbox Mastery: Deep, hands-on expertise with industry-standard project management and resource allocation software 
• Creative Understanding: A solid grasp of the modern creative process across all mediums (design, copywriting, digital, video). You know how long it actually takes to craft a great campaign.
• Cross-Cultural Communication: Exceptional written and spoken English, with the empathy and cultural agility required to foster a unified team spirit between our Scandinavian and Asian offices.
• Educational Background: A degree in Marketing, Communications, Business Administration, or a related field is a strong baseline—but we care far more about your actual track record of successfully delivered projects and your operational mindset.

Why should you join InBold

• Social insurance, annual health check;
• Free daily meal in the pantry with colleagues;
• Pantry station for tea and coffee lovers;
• Happy Friday with fruits or snacks;
• Convenient office with a nice view near the metro station for your daily commute; 
• Interesting activities such as team bonding, food day, etc;
• 14 days of annual leave per year with one day extra per year, can be moved forward to end of July of the next year;
• Performance review every 6 months with promotion program and relevant trainings for your growth;
• Laptop/ PC, software and hardware to be provided.

Worth knowing:

• Report to Global Head of Creative
• Job level: Mid to Senior (L2.1 to L3.2)
• Employment type: Full-time
• Working Location: Thanh My Tay ward, Ho Chi Minh city
• Working Schedule: Working schedule: Monday

Hiring Process at InBold:

1. Application Review
2. Online Interview with Talent Acquisition Executive
3. Face-to-face interview with Global Head of Creative
4. Offer & Onboarding

Would you like to join us on our journey

If you think that you would be a great fit for the role, please send us your CV and cover letter to [Confidential Information]

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