1. Reception & Visitor Support
- Guide visitors/partners to the correct department or responsible person, notify relevant teams to ensure proper reception procedures.
- Operate the reception desk and company hotline, receive incoming calls and transfer them to the appropriate department/personnel.
- Manage meeting room equipment and supplies, coordinate and arrange meeting room schedules efficiently.
- Receive, record, and deliver incoming documents, correspondence, and packages to the correct recipients to avoid loss.
2. Office Administration & Employee Services
- Supervise daily office operations to ensure a clean, organized, and well-functioning work environment.
- Supervise the tea lady and ensure all office areas are properly cleaned and maintained.
- Track office stationery and pantry inventory, prepare purchase requests and distribute supplies accordingly.
- Work with vendors to manage office procurement, repairs, maintenance, and all ongoing service contracts.
- Issue staff ID cards, print name cards, support office access rights, and arrange seating plans.
- Ensure office plants are maintained according to schedule.
3. Event & Travel Coordination
- Coordinate company events, meetings, and conferences, ensuring all logistics are properly arranged.
- Arrange business travel bookings: flight tickets, hotels, transportation, in accordance with company policies.
- Support internal engagement or cultural activities when required
4. Expense Collection & Reporting
- Collect and verify administrative expense documents (utilities, stationery, services, repairs, office rental, vehicles, business trips, etc.).
- Prepare payment requests and ensure proper documentation.
- Compile and prepare the monthly expense report.
5. Other Tasks (Ad-hoc)
- Perform other tasks assigned by the Line Manager, including providing remote support to other offices when required.
REQUIREMENTS
Experience
- Minimum 1 years of experience in receptionist, general affairs, administration.
Skills and Abilities
- Good English communication skills
- Good communication and interpersonal skills
- Careful, well-organize, and service-oriented mindset
- Proficiency in Microsoft Excel and Canva for daily tasks and document preparation
- Adaptability: Ability to adapt to changing requirements and work efficiently in a fast-paced environment.
