1. Purchase Order & Import Planning (Domestic & International)
- Coordinate with Planning and Business teams to prepare and issue purchase orders (POs)
- Track production progress, packing schedules, and vessel/flight schedules from suppliers
- Control import lead time to ensure on-time arrival according to committed plans
2. Customs Clearance & Import Procedures
- Prepare, review, and handle all required import documentation, including:
- Sales Contract, Commercial Invoice, Packing List
- Certificate of Origin (CO), Certificate of Quality (CQ), MSDS, Test Reports (if applicable)
- HS codes, customs value declaration, import duties, and VAT
- Work directly with forwarders, 3PLs, and customs brokers to:
- Ensure accurate, complete, and timely customs declarations
- Handle green/yellow/red channels and physical inspections when required
- Coordinate with relevant authorities such as Customs and specialized inspection agencies (if any)
- Proactively resolve issues arising during customs clearance, including incorrect HS codes, missing documents, delayed clearance, and unplanned costs
3. Transportation & Warehousing
- Monitor international and domestic transportation after customs clearance
- Coordinate with warehouses to arrange goods receiving and reconcile quantities and documentation
- Ensure goods are delivered to warehouses in correct quantity and condition
4. Cost Control & Import Efficiency
- Track and control import-related costs, including freight, customs clearance, trucking, and local charges
- Compare quotations and propose cost-optimization solutions for logistics and customs clearance
- Report on import lead time, costs, and potential risks throughout the import process
5. Documentation Management & Compliance
- Maintain and archive import documentation in compliance with regulations
- Ensure compliance with Vietnamese laws and regulations on import/export and customs
- Stay updated on changes in tax policies, customs regulations, and specialized inspection requirements
Job Requirements
- College or University degree in Logistics, Supply Chain, ImportExport, Economics, Commerce, or related fields
- Minimum 34 years of experience in import operations and customs clearance
- Hands-on experience working directly with forwarders, 3PLs, and customs brokers
- Conversational Chinese proficiency
- Solid understanding of import procedures in Vietnam
- Good knowledge of HS codes, import duties, and VAT
Required Skills
- Strong follow-up and lead-time management skills
- Ability to resolve issues quickly and effectively
- Good communication and coordination skills across internal teams and external partners
- High attention to detail and accuracy in documentation handling
Nice to Have
- Experience in FMCG / Beauty / Retail / E-commerce industries
- Previous experience handling specialized inspections
- Knowledge of Incoterms and shipping terms (FOB, CIF, DDP, etc.)
