Senior Human Resource & General Affairs Executive

Overview

Company: Olympus Medical Systems Vietnam Co., Ltd

HCM office: 7th Floor, Viettel Building, 285 Cach Mang Thang Tam, Hoa Hung Ward, HCMC

OLYMPUS MEDICAL SYSTEMS VIETNAM CO., LTD is a subsidiary of OLYMPUS CORPORATION, one of the Japanese leading manufacturers for medical field. Along with our business expansion in Vietnam, we are looking for suitable, qualified candidates for the following positions at our offices in Ho Chi Minh City and Hanoi.

1. HRMS (Local+Global):

- Work with HR Managers to install new HRM systems successfully and maintain HRM systems to improve the accuracy, efficiency, and effectiveness after the systems go live

- Prepare/ Update User Manuals for all Modules of HRM systems and conduct trainings for users to make sure that they can use system well and accurately.

- Be in charge of input/update employees data , generate reports, and maintain the highest data accuracy

- Updating payment reports for accounting requirement, and ad-hoc reports as required by manager and regional HR team.

- Maintain & monitor data integration between local system & Global system

2. Compensation& Benefit

- Take care of the monthly payroll to local employees to make sure members will receive proper compensation and benefits fully and timely.

- For Expat's procedure, support Manager to update and record the related income and expenses.

- Prepare and declare PIT of local in monthly, quarterly, and yearly in accordance with relevant laws. For Expat's procedure, support Manager to record the related report

- Register of Dependents for Tax relief and register PIT code for Employee and 3rd parties in accordance with relevant laws.

- Proceed with Addition/ Exclusion of employees in Compulsory Social Insurance and Health & Accident Insurance and handle the SI schemes (Sickness, Maternity and etc) to ensure Employee enjoy the benefits fully and timely

- Prepare and follow up the labor contract extension / Annual Labor Contract Appendix in compliance with Company procedure and Employment Law

- Prepare and submit the Reports periodically as required by the competent Authority (Expat and Local Employment Reports, Labor Safety and Hygiene Report)

- Support Manager to provide C&B's data & reports as requested

3. Employee Relation

- Support Manager to update and Revise the HR policies responding to the current situation

- Support HR Manager to monitor the compliance of employees in respect of he Internal Labor Rule, Welfare Policy as well as company regulation.

- Conduct HR Orientation and interpret the Internal Labor Rules and Welfare Policy, others related policies as well as company regulation to the employees

- Deliver Employee Welfare in timely and appropriately manner to promote employee's motivation

4. Recruitment

- Perform the life cycle of recruitment from job posting, CV screening, interview arrangement to Offer letter to recruit qualified members

- Support HR Managers to work with headhunt to fill up the key positions or high level positions.

Execute On-boarding procedures as well as Off-boarding procedures in compliance with the internal SOP and employment law.

5. Learning & Development

- Support HR Manager to plan and implement learning and development strategy that are aligned with the global/ regional/ locally HR strategies and company Business strategies and manager the training plan & budget.

- Prepare and follow the annual training plan (Specific Training and Soft skill training) as well as TOEIC achievement to improve employee's capability.

- Executive the administration works to conduct the internal and external trainings for all employees.

6. Human Capital Strategy

- Support HR Manager to develop and implement HR strategies and initiatives aligned with the global/ regional/ locally HR strategies to support business objectives and drive organizational growth (talent acquisition, talent development, succession planning, HRBP, competency framework, Global Levelling and so on)

- Update the HC movement periodically and submit the HC report to the Regional HCM as requested

- Check the DnA HR Dashboard periodically and work with HR members to update or revise HR Data timely and accurately

- Update the Organization chart monthly and upon request.

7. HR-GA Budget

- Record the related expenses to HR and ensure the expenses within the approved budget.

8. Administrative Regulatory Affairs/GA Tasks Back up

- Back up for the GA works related to Purchasing of Office supplies , Pantry supplies + Postage Management + 5S + Labor Safety and Hygiene, Fire Prevention.

9. Company Events

- Support Employee Engagement Executive and OVN Union to organize Company's events to enhance employee's engagement and promote a fun but professional environment: including but not limited to Team-building activities, end-of-year party, company trip.

Job Requirements

- College degree or above

- 3-4 years experience in HR (Strong C&B, HRIS.)

- Thorough knowledge of principles and procedures for compensation and benefits,

- Be good at or familiar with various types of HRIS

- Understanding Employment related Laws and Regulations such as Labor, PIT, Social Insurance

- Fluently speaking in English (TOEIC700)

- Computer's skill (Word, Excel, PPT)

- Honest, well-organized, careful, detail oriented personality, and high sense of responsibility especially in confidential matters

- A good team player and good interpersonal skills with a positive and can-do attitude

- Eager to learn new things to find solutions and take initiatives

Benefits:

• Professional and stable working environment
• Salary according to ability, annual salary increases
• Support for petrol allowance, monthly phone costs
• Health Care Insurance Package, Annual Health Checkup
• Team-building activities

Interested candidates are kindly requested to send application and English CV with recent photo.

(Qualified candidates will only be contacted for interview. Applications will not be returned.)

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

By submitting an application for this job position, you acknowledge and agree that you accept the practices, requirements, and/or policies outlined in this Privacy Policy.

Olympus Medical Systems Vietnam Co., Ltd. / Olympus Vietnam Co.. Ltd. respects your privacy. When you apply for a job at Olympus, Olympus will collect your personal data such as your name, contact details and employment history, and information included in your CV. By sending us your application, you agree to Olympus processing this personal data by automated or non-automated means to manage and assess your application and contact you about your application (Processing Purpose). If your application is unsuccessful, Olympus will securely dispose of your CV and other personal information, unless required to keep it for regulatory or audit purposes. Please help us protect your personal data by not including photographs or sensitive personal data in your application. We may share personal data with affiliates, service providers, business partners, suppliers, regulatory authorities and potential merger or acquisition parties or as required by law. Personal data may be transferred within or outside of Vietnam and processed from a place outside of Vietnam for the Processing Purpose. These other jurisdictions may have privacy regulations which are less protective than Vietnam. You can find more information about our privacy program, including your rights and obligations and how to contact us here: https://www.olympus-vn.com/privacy/en.html.