Senior HR & Admin Executive (Talent Acquisition)

JOB OVERVIEW:

We are looking for a proactive and results-driven Senior HR & Admin Executive to lead recruitment activities and oversee office administration in the Ha Noi office. This role requires a strong sense of ownership, the ability to manage multiple priorities, and the capability to supervise office operations and ensure a professional and efficient working environment.

KEY RESPONSIBILITIES:

1. Recruitment (70%)

• Take full ownership of the end-to-end recruitment process, including sourcing,, screening, interviewing and onboarding.

• Optimize recruitment channels and continuously improve sourcing effectiveness.

• Track, analyze and report recruitment metrics (time-to-fill, quality of hire, conversion rates, etc.).

• Ensure a positive candidate experience throughout the hiring process.

2. Office Administration & Operations (20%)

• Oversee daily office operations to ensure a smooth, efficient, and professional working environment.

• Monitor employee attendance, punctuality, and office discipline; provide reminders and escalate issues when necessary.

• Manage and coordinate with suppliers (cleaning, pantry, equipment, etc.) and building management.

• Handle monthly payments, contracts, and documentation with vendors and office building.

• Supervise office facilities, assets, and ensure proper maintenance.

• Manage office budget for admin-related expenses and optimize costs.

• Organize internal events (monthly birthdays, quarterly parties, company events).

• Ensure proper documentation and reporting for all admin activities.

3. HR Operations & Reporting (10%)

• Prepare HR & Admin reports (daily/bi-weekly/quartely) with insights and improvement actions.

• Support implementation of HR policies and ensure compliance with company regulations.

• Continuously improve HR/Admin processes for better efficiency and employee experience.

• Execute other tasks and responsibilities as assigned by the HR Manager

JOB REQUIREMENTS:

• Bachelor's degree in Human Resources, Business Administration, or related field.

• Minimum 4–6 years of experience in HR & Admin, with a strong focus on recruitment.

• Proven experience in handling multiple roles and managing hiring independently.

• Experience in office administration, vendor management, and office operations.

• Excellent communication and interpersonal skills.

• Strong organizational and time management skills.

• Proficient in Microsoft Office (especially Excel & reporting).

• Good command of English

BENEFITS

• Competitive salary with quarterly and yearly bonuses

• Opportunity to earn recognition through our Best Staff of the Quarter award.

• PVI health insurance package and full social insurance

• Free in-house entertainment facilities and snack, coffee, tea

• Join in various team building, team dinners, birthdays, Xmas events.

• Lovely gifts/bonuses from the company: Tet, public holidays, weddings, giving birth, women's day.