Senior Executive Assistant

Job Purpose

The position acts as the primary point of contact for internal and external stakeholders on all administrative matters, providing high-level, confidential support to the organization. This role serves as a liaison to senior leadership teams, coordinates special projects, manages corporate-level documentation, and supports executive outreach and external relations.

Key Responsibilities

*** Executive Management Support

- Partner closely with senior leaders to stay informed of upcoming commitments and priorities.

- Review and control all submitted documentation and reports for accuracy and compliance.

- Monitor organizational performance, compile monthly/quarterly summaries, and prepare reports.

- Oversee the implementation of decisions, directives, and assigned tasks.

- Coordinate across divisions, committees, and councils to organize meetings, prepare documents, and record meeting minutes.

- Support leaders in managing internal and external relationships, ensuring timely follow-ups.

- Maintain and manage calendars, schedules, and meeting arrangements efficiently.

- Organize logistics for Board meetings and events, including drafting agendas and preparing presentation materials.

- Ensure compliance with by-laws and applicable regulations related to Board matters.

- Assist with special projects, draft correspondence, maintain contact lists, and track progress.

- Prioritize inquiries and requests, resolve conflicts, and provide sound judgment and recommendations for smooth operations.

*** Administrative & Event Management

Coordinate all senior leadership team meetings and ensure necessary preparations.

Manage administrative services, review office policies and procedures, and recommend improvements for workflow efficiency.

Provide support for corporate-level event planning and execution as required.

Qualifications & Requirements

Education: Bachelor's degree or higher in Finance, Banking, or Law (graduates from reputable international universities are highly preferred).

Experience: Minimum of 5 years of relevant experience providing executive-level support.

Expertise: Strong understanding of banking and financial operations; extensive knowledge in these areas is an advantage.

Professionalism: Demonstrated ability to work effectively with diverse groups, including staff, community leaders, donors, and partners.

Skills:

- Excellent organizational skills with strong attention to detail.

- Outstanding verbal and written communication abilities.

- Ability to manage tasks and projects independently with minimal supervision.

- Capacity to respond promptly and appropriately to urgent situations.

- High level of integrity and discretion in handling confidential information.

- Language: Business-level proficiency in English as required for the role.