Position Purpose: Administrative officers perform a variety of tasks to support the day-to-day operations of an organization.
Responsibility:
- Operates various office machines including photocopiers, scanners, telephone, and related equipment.
- Transfers information from documents such as time reports, applications, invoices, and other requisitions to control records or statements.
- To act as Interpreter to support overseas experts to communicate with operators when needed.
- Follow up on custom clearance procedure for samples, parcels imported from oversea. And receive all incoming parcels & documents by mail/courier and faxes etc. and re-distribute them to relevant responsible colleagues.
- Maintain the weekly work plan for cleaning assistants up to date, monitor outsourced cleaning assistant service quality and effectiveness to make sure the office is spotless clean and tidy
- Regularly check the stock of stationery and pantry consumables, inform Purchasing staff to purchase/refill the stock as required.
- Order office/pantry tools, equipment and/or furniture for Purchasing staff to purchase when required.
- Assist other HR and/or administration projects assigned by the superior.
- Do other preparation work to support managers to prepare for customers training, workshop purposes.
- Make travel arrangements for the office staff which include visa application, tickets and hotel arrangements when needed.
- Manage office work schedules, calendars, and appointments.
- May act as a receptionist.
Requirements:
- University graduated.
- Very good in Chinese in communication and writing. Preferably if can use English as well
- Proficient in the use of computers, including accounting software, database software, document management software, and Microsoft Office
- Prior secretarial experience preferred, but not required
- Strong communication skills; ability to interact productively with supervisors, peers, and subordinates
- Superb organizational skills
- Excellent time management
Benefits:
- Competitive salary package
- 100% gross salary paid during probation period
- Pay for social insurance based on 100% gross salary
- Company-sponsored health check-up before your official onboarding
- Health insurance for employee and family members
- 13th-month salary and performance based year-end bonus
- 15 days of annual leave for work-life balance and additional leaves for Lunar New Year and Thanksgiving
- Safe and inclusive work environment.
Location: Factory No. NX 23, Nam Tai Thai Binh International Co., Ltd., Lien Ha Thai Industrial Park, Thai Thuy Commune, Hung Yen Province, Vietnam (Former Thai Thuy District, Thai Binh Province)
Working time: Monday to Saturday, from 8:00 to 17:00 (Saturday is flexible, depending on operational demand and line manager's approval)
