Seasonal Project Support Officer

Want to make a positive difference to the future of people and our one shared home, the Earth Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the devastating impacts of climate change and nature loss. The situation today is worse than the darkest predictions of just ten years ago, pushing billions of people to the edge and threatening lives and livelihoods. At WWF, we are facing our biggest crisis and our biggest ever opportunity to create a better future for people and nature. With over 60 years of experience and an active presence in more than 100 countries, we work to achieve both on-the-ground and global policy action, from protecting and restoring species and their habitats, to transforming markets and policies toward sustainability.

Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from conservation science and advocacy to HR and finance. We welcome applications from anyone who believes they can help us tackle this enormous global challenge and drive the urgent conservation impact needed to restore our planet.

What We Do

We are an independent conservation organization, striving to sustain the natural world for the benefit of people and the ecosystem. From individuals and communities to businesses and governments, we are part of a growing global movement calling for bolder action on climate and nature, demanding that world leaders set nature on the path to recovery by 2030. WWF works to address the most dominant drivers of nature loss through system-wide changes in how food and energy are produced and consumed, and in how financial systems are structured. By implementing change in every country, we aim to drive visible and positive impacts on the ground, helping to restore nature in the most critical places around the world, from the Amazon to the Coral Triangle.

Engaging everyone means addressing the barriers to participation faced by some groups in society, including local communities. Conservation will only be sustainable if it is owned by, and benefits, local people. That's why Indigenous Peoples and local communities must be at the centre of action on climate and nature. WWF is committed to using its resources and global network to support these communities in creating together the most effective solutions where they live.

Humanity is still in time, we have a clear pathway to solve this crisis. At WWF, we call on everyone to join the global movement, change how we live, and take action now.

Detailed Job Description

Seasonal Project Support Officer

Budget line: 40010158-410231-500021

Position title: Seasonal project support Officer Central Annamites Landscape (CAL)

Expected duration: From 01 April 2026 to 15 October 2026 (6,5 months)

Reporting lines: Direct report to: CAL Admin Coordinator.

Technical (dotted line) report to: Assigned Project Manager(s) / Component Lead(s)

Location: Based in CAL field offices; travel as required.

• Background & Rationale (Updated)
  
  

In line with WWF-Viet Nam's pilot implementation of the Project-to-Program approach, administrative and project support functions in CAL are being centralized and pooled to improve efficiency, flexibility, and balanced workload allocation across the landscape. Under this approach, Project Support Officers are part of a shared admin pool serving multiple projects and program components within the Forest Practice CAL. While each officer may act as a focal point for specific projects, they are expected to flexibly support other projects based on workload and priorities.

• Major Function
  
  

Provide integrated administrative, financial, logistical, and basic technical support to CAL projects and program components, ensuring smooth implementation, compliance, and efficient use of resources across the landscape.

• Key Duties & Responsibilities
• Administrative & Financial Support
• Provide day-to-day administrative and financial support to assigned projects/components.
• Support budget monitoring, expense tracking, and preparation of financial/admin inputs for reports.
• Collect, check, and process invoices, receipts, contracts, and supporting documents in compliance with WWF and donor requirements.
• Logistics & Operations
• Organize logistics for meetings, workshops, trainings, field missions, and study tours (venues, travel, accommodation, documentation).
• Support procurement processes in line with WWF procedures.
• Maintain organized records and filing systems for assigned and shared tasks.
• Multi-Project & Programmatic Support
• Serve as focal point for 1 or more projects while remaining available to support other CAL projects as assigned by the Admin Coordinator.
• Coordinate closely with other Admin staff to balance workload and ensure continuity of support.
• Support harmonized admin processes across projects under the programmatic approach.
• Coordination & Liaison
• Liaise with project staff, finance, HR, and admin teams at CAL and the WWF head office.
• Maintain effective working relationships with partners, suppliers, service providers, and local authorities (operational scope).
• Field & Technical Support (as required)
• Support field activities (trainings, workshops, monitoring visits) when required.
• Assist with basic data collection, information management, and M&E-related administrative tasks.
  
  

V. Required Qualifications & Competencies

• High integrity, accountability, and sound professional judgment.
• Strong coordination and leadership skills with the ability to manage workloads, set priorities, and guide a small admin team.
• Proven ability to balance competing demands across multiple projects and offices in a fast-paced, time-sensitive environment.
• Excellent problem-solving skills, with the ability to anticipate operational risks and propose practical solutions.
• Clear, confident, and credible communication skills when working with staff, project managers, senior management, partners, and local authorities.
• Strong relationship management skills with internal and external stakeholders, inding government counterparts, suppliers, and service providers.
• Ability to drive process improvement, standardization, and efficiency in administrative systems and workflows.
• High attention to detail combined with the ability to maintain a landscape-level operational perspective.
• Strong time management, planning, and organizational skills.
• Fluency in written and spoken Vietnamese and English.
• Demonstrates alignment with WWF's core values: Courage, Collaboration, Respect, and Integrity, and ways of working: Knowledgeable, Optimistic, Determined, and Engaging.

• Working Relationship
• Internal: Works closely with the administration team of Viet Nam Country Programme. Interacts regularly with staff as required in fulfilment of duties works and engages with and support all WWF-Viet Nam staff.
• External: Interacts regularly with project counterparts, partners, consultants, suppliers, and other related local authorised.
  
  

This standardized JD applies to all CAL Project Admin / Project Support roles. Individual workplans and project focal assignments will be defined annually or updated as needed by the CAL Admin Coordinator and/or other tasks may be assigned as necessary according to organizational needs.

Please upload your covering letter and CV in English. Priority will be given to applications with both documents indicated.

Deadline for applications: 31/3/2026

Work permit restrictions may apply.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

At WWF, we are dedicated to fostering an inclusive and diverse workplace where every individual feels valued and respected. We believe that a diverse workforce will help us to achieve our mission to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature. As an equal opportunity employer, we are committed to providing fair and unbiased consideration for all candidates regardless of their background. We encourage applicants from all backgrounds to apply and join us in fostering a diverse and inclusive workplace.