Support the Sales and Customer Care Departments in performing the following tasks:
Ensure the completion of daily tasks:
Perform related approvals within the scope of assigned responsibilities and authority.
Monitor and support any arising issues.
Store and manage documents in Sales & CC:
Classify and store documents (Quotations, Purchase Orders, Handover Documents).
Monitor contract expiry dates for contract renewal and update the master list.
Prepare daily reports and daily work plans for the direct supervisor.
Ensure the completion of weekly tasks:
Contract preparation: Support the department in obtaining approvals/signatures for new contracts and contract renewals in accordance with the Company's prescribed procedures.
Ensure the completion of monthly tasks:
Issue invoices for offsite services provided by ADV.
Support attendance management for the Sales & CC Departments and other sites as requested by the direct supervisor.
Prepare summary reports: Sales Summary Reports/Debit Notes to be sent to the Sales Manager, HCMC Sales team, and Accounting Department.
Prepare payment requests for suppliers.
Receivables: Receive handover documents → prepare monthly service fee statements for all customers → send them to the Accounting Department for invoice issuance.
Support the provision of certain services to tenants, such as pest control, refilling or replacing fire extinguishers, etc.
Ensure the completion of quarterly tasks:
Prepare incentive and payment requests for the Sales and Customer Service Departments regarding incentives.
Support the provision of certain services to tenants, such as pest control, refrigerant refilling, replacing fire extinguishers, etc.
Other tasks:
Prepare proposals and approvals for equipment and common office supplies for the team and sites.
Prepare purchase contracts and process payments with suppliers.
Carry out Kaizen improvement activities to enhance work efficiency, improve quality, reduce costs, etc.
Job duties may be added or adjusted according to actual requirements, provided that they remain within the scope of the employee's professional expertise.
Perform other tasks as requested by the direct supervisor.
What We Require
College or Bachelor's degree in related fields.
Proficient in Microsoft Office applications.
Good communication skills.
Willing to travel to assigned project sites and work overtime when required.
Candidates with relevant experience and knowledge of electrical systems, building engineering, or related fields are preferred.
