Sales Admin (Marketing Admin)

1-3 Years

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Early Applicant

Job Description

Key Responsibilities

Product Documentation & Operations

Manage product notification and documentation for new launches, formula updates, and product renewals.
Maintain and update the product master tracker to ensure data accuracy and alignment with launch timelines.
Coordinate product labeling and localized artwork with internal teams and external agencies.
Prepare product listing documents and support product registration for retail and e-commerce channels.
Coordinate with cross-functional teams to resolve product documentation or inventory discrepancies.
Support administrative documentation related to product claims, licenses, and product samples.

Marketing Operations & Logistics-

Coordinate product samples, marketing materials, and gifts for customer listings, events, activations, and promotional campaigns.
Arrange logistics and delivery of PR kits, POSM, gifts, and marketing materials.
Track inventory usage and support budget monitoring for marketing activities.

Procurement & Administrative Support

Raise and track Purchase Requisitions (PR), Purchase Orders (PO), Goods Receipts (GR), and payment documentation.
Coordinate with Procurement, Finance, and vendors to ensure timely purchasing and payment processes.
Follow up with agencies on contract settlement and required documentation.
Maintain reports on procurement status, budgets, and project expenses.

Marketing & Brand Support

Support the execution of offline marketing activities, events, and visual merchandising.
Monitor competitor activities, product launches, and promotional campaigns.
Prepare market and trend reports to support business planning.
Provide day-to-day administrative support to the Marketing team and assist with ad-hoc projects as assigned.

Requirements

Education

Bachelor's degree in Business Administration, Marketing, Supply Chain, or a related field.

Experience

1–3 years of experience in Sales Administration, Marketing Administration, Commercial Operations, Procurement, or a similar role.
Experience in FMCG, Retail, Beauty, or Consumer Goods industries is preferred.

Skills & Competencies