About the Smollan
Smollan Vietnam is the largest field marketing service provider in Asia, with over 4,700 employees covering 101,000 stores across 11 countries. In Vietnam alone, approximately 500 field marketing staff are working with Smollan to serve around 30,000 retail outlets.
Role Description
- Track the status of orders and receive sets of payment documents.
- Check the reasonableness and validity of invoices and documents, ensure data accuracy.
- Manage and upload payment documents into internal systems.
Account Payable (PO) Management:
- Receive PO documents and invoices from vendors.
- Verify information to ensure the accuracy of invoices and PO documents.
- Send PO documents, report and deliver invoices to the accounting department.
Account Receivable (PO) Management:
- Download data files from SAP/NEFP systems.
- Update invoice status and check related information.
- Submit approval requests to accounting for PO issuance.
- Follow the payment schedule to ensure suppliers are paid according to the contract terms.
- Follow up with customers on payment schedules, check and record overdue payment reasons to report to managers.
- Check and record reasons for monthly aging stock to report to managers.
- Perform other tasks assigned by the Part Leader and Manager.
Qualifications
- Strong organizational and problem-solving skills with high attention to detail.
- Basic knowledge of finance and administrative processes.
- Comfortable working with SAP/NEFP, and reporting tools.
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Experience in retail admins or administration preferred.
- Bachelor's degree in Business Administration, Finance or related field (or equivalent experience).
