The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities
- Answer and transfer incoming calls in a professional manner (in English);
- Receive & welcome clients and visitors;
- Handle all incoming and out-going mails, couriers, keep track and record;
- Keep the reception area clean and neatly;
- Schedule meeting rooms and monitor car usage;
- Assist in recording disbursements;
- Book air tickets & accommodation.
- Maintain and update contact details;
- Ensure facility and office upkeep and maintenance and sufficient supplies to provide good working conditions.
- Coordinate work flow.
- Be responsible and coordinate activities and events of the office.
- Handle administrative work of projects.
- Correspond with colleagues, business partners, external parties and guests.
- Prepare and control administrative budgets.
- Get involved in other areas of competence as required.
Qualifications
- Experienced in administration or receptionist at least 1 year
- Diploma/Degree or Basic Degree in any field
- Effective English in communication
- Computer Skill:MS. Word, MS. Excel, MS. Power Point, Email, Internet
- Good communication and problem solving skills
- A fast learner, ability to multi-task and work independently under minimum supervision
- Good knowledge of Forwarding & Logistics Field is preferable
