Purchasing Executive

Objectives

Ensure daily procurement operations smoothly executed to meet on-time payment and delivery

Key Responsibilities

• Purchase Order (PO) Creation: Generate and process purchase orders based on approved Purchase Requisitions (PR), ensuring data accuracy and full compliance with procurement policies.
• Supplier Coordination: Issue orders to suppliers and collaborate closely with them to ensure full and timely delivery; proactively resolve any issues or discrepancies arising during the fulfillment process.
• Data Entry & Management: Accurately input and maintain procurement data within relevant systems to ensure data integrity and consistency.
• Document Management: Maintain accurate procurement documentation and records, ensuring easy access and retrieval when needed
• Administrative Support: Provide comprehensive administrative assistance to the Procurement team, including coordinating the internal signing process (routing for signatures), filing documents, and other clerical tasks.
• Problem Resolution: Identify and troubleshoot operational issues; escalate complex problems to the Purchasing Operations Lead for timely resolution.
• Continuous Improvement: Contribute feedback on workflows and systems; propose initiatives to enhance operational efficiency and procurement performance.

Job Requirements

• Experience: Minimum 01 year of experience in Purchasing or Procurement roles.
• Skills & Attributes:
• Meticulous attention to detail and strong communication skills.
• Proactive in managing tasks and committed to meeting Service Level Agreements (SLAs).
• Strong problem-solving skills and effective stakeholder management.
• High sense of responsibility, positive attitude, and a supportive team player.
• Adaptable, flexible, and thrives in a fast-paced environment.
• Language: Proficiency in written Vietnamese and English.