Job PurposeEnsure all received invoices are accurately recorded in the AX system and that payment requests are prepared correctly, completely, and in a timely manner. Ensure all suppliers have valid and complete contracts in place.
Main responsibilities1. Invoice & Payment Control
- Ensure 100% vendor invoices are accurately recorded in AX system.
- Verify invoice validity, pricing, quantities, and match with PO and warehouse records.
- Process invoice posting in compliance with accounting standards.
- Prepare payment requests in accordance with payment terms and coordinate with AP team.
- Handle consignment invoices and related documentation.
- Resolve invoice discrepancies (price, quantity, legality) and coordinate corrective documentation (adjustment minutes, cancellation, recovery).
2. Vendor & Contract Management
- Ensure all suppliers have valid and complete commercial contracts.
- Reconcile supplier confirmation letters and monitor accounts payable balances.
- Submit AP aging reports by the 5th working day monthly.
3. Month-End Closing
- Complete inventory-related accounting closing in accordance with the monthly closing schedule.
4. Team Leadership & Process Improvement
- Supervise and allocate team workload to ensure task completion.
- Drive process optimization and automation initiatives.
- Ensure compliance with company policies, accounting standards, and internal procedures.
- Align and deliver assigned KPIs.
- Perform other duties assigned by line manager.
Requirements
- Bachelor's degree in Accounting or related field.
- Minimum 2+ years of experience in a similar role.
- Strong knowledge of accounting standards and invoice control.
- Experience working with ERP systems (AX preferred).
- Good Excel and MS Office skills.
- Basic English communication skills.
- Strong problem-solving skills, attention to detail, integrity, and good communication skills.
