Project Coordinator (Chinese Speaking)

Early Applicant

1-3 Years

Job Description

Key Responsibilities Project Operations & Support

Coordinate with Project Service Manager on sea-border permit registration for offshore projects.
Monitor CTV suppliers&apos compliance with maritime documentation requirements.
Support project teams with issues related to administrative procedures, payment processes, and internal systems.
Track project cost centers and coordinate monthly with Project Manager, Finance, and HR.

Procurement & Contracts

Handle local procurement tasks in Vietnam & Laos based on project needs.
Review subcontractor contracts, monitor expiration dates, and coordinate renewals or supplier searches.
Support contract payment processes on company systems and update supplier information.

Translation & Documentation

Translate and interpret for internal and owner meetings (on-site and online).
Translate business letters, contracts, and official documents; manage hardcopy archives.

Laos Project Support

Assist in administrative and coordination tasks for projects in Laos (Truong Son, Savan, etc.), including occasional travel.

Qualifications

Bachelors degree in Business Administration, Project Management, or related field.
13 years of experience in project coordination, operations, or administration.
Fluency in Chinese (Mandarin) and good command of English is required.
Strong organizational and multitasking skills.
Experience with Microsoft Office;
Willingness to travel frequently for project-related tasks (Laos or remote areas in Vietnam).
Positive attitude, problem-solving mindset, and teamwork spirit.