Project Associate, Administration and Logistics (Vietnam)

The Organization

Lutheran World Relief, which is part of Corus International, has been present in Vietnam since 2026. Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, and Farmers Market Brands. In Vietnam, Corus operates under Lutheran World Relief. Our more than 400 employees around the globe are experts in their fields and dedicated to helping the world's most vulnerable people break the cycle of poverty and lead healthy lives.

At Corus we believe that good only grows stronger and we reflect that belief in our workplace culture. We value every employee's specialized area of expertise and nurture professional growth. We promote an engaging and supportive work environment, where employees feel enabled and driven to innovate, learn and collaborate. And because our subsidiaries often function as partners, our employees have the opportunity to work across our enterprise family.

Job Brief

This is a senior support role, responsible for ensuring smooth project administration and logistics and compliance with LWR and donor policies. Working with the Manager, Grants, Senior Finance and Administration Manager, and Manager, HR and Administration, the position manages end-to-end procurement-vendor identification, bid evaluation, contracting-while ensuring fairness, integrity, and value for money. It also oversees general project administration, including office management, reception and managing enquiries, inbound and outbound communications, project goods and services tracking management, assets register, travel arrangements and providers, project records and filings, enabling effective implementation across project areas of implementation in Vietnam.

By effectively managing project office administration, securing timely goods and services, maintaining vendor relations, and supporting teams with efficient systems, the role directly contributes to USDA Food for Progress Vietnam project's objectives. USDA FFPr Vietnam is a 5-year project develop the aquaculture and feed sector value chains in Vietnam between October 1, 2025, and September 30, 2030.

The Program Has Three Interlinked Components

• Develop the supply of quality fry and fingerlings.
• Increase U.S. soy usage in aquafeed for tilapia production.
• Improve Tilapia production and processing to meet domestic and export market demand
  
  

Responsibilities

• Provide day-to-day effective administrative and operational support to project teams, including scheduling meetings, drafting correspondence, maintaining calendars acting as the front office contact and reception
• Assist in preparing project documentation such as contracts, purchase orders, and filing records.
• Support logistics for workshops, trainings, and events, including travel arrangements and material preparation.
• Maintain project databases as directed track expenditures, and assist with budget monitoring.
• Ensure accurate filing of project documents (digital and hard copy) in compliance with organizational standards.
• Manage vendor solicitation, bids, and quotations in line with LWR policies and approved plans.
• Draft cost and proposal evaluations, selection memos, and convene procurement committee meetings.
• Support staff in developing clear ToRs, SOWs, and procurement specifications.
• Support technical staff and Grants Manager to conduct cost/price analyses, prepare evaluation data, and ensure compliance with donor rules.
• Monitor procurement activities, track delivery status, and liaise with vendors.
• Develop and manage supplier rosters, evaluation criteria, and performance systems.
• With COP, Senior Finance and Admin Manager and the Grants Manager , prepare procurement plans and support progress reports (monthly, quarterly, annual).
• Lead bid solicitation processes (RFQ, RFP, tenders) and ensure transparent evaluation.
• Draft and manage contracts, leases, and purchase orders.
• Maintain up-to-date procurement files and vendor databases.
• Manage vendor relationships, address complaints, and evaluate performance.
• Support compliance requirements for sub-recipients.
• Liaise with vendors, consultants, and partners to support operational needs.
• Draft and format reports, presentations, and meeting minutes as directed.
• Monitor deadlines, deliverables, and follow-up items to keep tasks assigned on track
• Provide support to grants and finance teams as required.
  
  

Supervisory

This position has no reports.

Education & Experience

• Bachelor's degree in accounting, business management or related fields with at least three (3) years working experience or equivalent combination of education
• At least 2 years administrative office experience in an international organization.
• Prior internship or experience working with international partners (NGO/FBO/CBOs, universities and other technical institutions) is highly desirable.
  
  

Knowledge, Skills And Abilities

• Demonstrated knowledge of administrative operations and office procedures.
• Strong organizational and multitasking abilities.
• High attention to detail and ability to maintain confidentiality.
• Customer-service orientation.
• Ability to communicate effectively, both verbally and in writing.
• Demonstrated proficiency in Office 365 applications including Word, Excel, SharePoint, and PowerPoint.
• Ability to work effectively both independently and as part of a team.
• Professional proficiency in written and spoken English and Vietnamese. Additional language(s) spoken in the region a plus
• Authorization to work legally in Vietnam.
  
  

Physical And Mental Requirements

• The physical requirements that may be needed to execute responsibilities may include bending, standing, and walking, etc.
• The mental requirements that are essential to satisfactorily executing the responsibilities outlined in this job description include, but are not limited to: learning new tasks, comprehending, and retaining information, completing tasks independently, effectively communicating verbally and in writing, demonstrating proficiency in using computer software to perform assigned tasks.
  
  

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice. Employees may undertake additional responsibilities assigned by their supervisor and aligned with applicable labor law. All positions are required to perform any additional tasks assigned by the supervisor.

Working Conditions, Travel And Environment

• LWR has an in-person work policy, with all employees reporting to the office Monday through Friday. The employee may occasionally be required to work outside normal office hours to meet project deadlines, reporting requirements, or during field missions, in accordance with applicable labor regulations through Ministry of Labour, Invalids and Social Affairs (MOLISA).
• This position must be able to travel as required for standard business purposes. While performing the duties of this job in different locations, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
  
  

As a member of the Corus Family, each employee is expected to:

• Foster a work environment where everyone feels valued and included.
• Support employees evaluation and promotion processes based on skills and performance.
• Promote a safe, secure, and respectful environment for all members of Corus family, stakeholders in general, and particularly for the communities we serve.
• Follow Corus Code of Conduct helping to prevent any type of abuse including workplace harassment, sexual abuse and exploitation, and trafficking in persons.
• Adhere to the Organizational Core Values.
  
  

Corus International prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, sexual orientation, protected veteran status, or any other characteristic protected by U.S. or International law.