Project Administrator (Temporary 9 months)

2-4 Years

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Early Applicant

Job Description

*** Performance objectives:

1. System & Workflow Development

Develop and maintain frameworks, workflows, and checklists to improve team productivity.
Standardize filing systems and documentation procedures to ensure data integrity.
Optimize the use of Acumatica for tracking work performed and contract management.

2. Progress Tracking & Validation

Track actual work performed against the agreed contract and technical drawings.
Coordinate with site Quantity Surveyors (QS) to quantify completed work and prepare formal Statements of Completion.
Monitor inspection statuses (Approved, Rejected, or Approved with comments).
Follow up with relevant parties to resolve rejected items and track progress until final acceptance.

3. Invoicing & Payment Coordination

Prepare and issue invoices based on validated completion statements and client-approved checklists.
Coordinate with the client to ensure documentation meets all acceptance criteria.
Support the receivables team to ensure payments are collected accurately and on schedule.
Track and plan for specific payment windows and submission deadlines to maintain cash flow.

*** Requirements:

At least 2-year relevant experience in claim management.
Good spoken and written English.
Self – directed, open minded, driven, follow up and challenge accepted
Organisation skill, ability to prioritize and manage multiple tasks simultaneously.
Ability to work independently and effectively as well as in a team
Good interpersonal skills, including coordination, liaison, and multicultural communication and ability to liaise with internal stakeholders, external consultants, contractors and public authorities.
Ability to solve problems and work within constant tight deadlines.

*** What we offer: