Production Executive

Purpose of the role

Vision: To ensure the smooth operation of all processes and projects by strictly following

established procedures and timelines, while proactively tracking, identifying, mitigating

and reporting the potential risks within the scope of the role's responsibilities.

Mission: Work closely with the Project Manager, suppliers, and stakeholders on acceptance and order closure in the system; manage reports and perform required tracking while ensuring data accuracy; monitor progress and provide timely updates to relevant stakeholders.

Approach: Maintain a proactive working mindset, propose and contribute solutions to optimize operational processes, add value to the team to achieve shared KPIs, and consistently ensure accountability by performing responsibilities correctly and completely in all situations.

The Production Executive will support the production processes by managing standard projects with rate cards, reporting & analysing internal data, acquiring experience in ways of work, procedures and workstreams.

Main responsibilities:

1.Reporting & Tracking

Prepare and manage weekly/monthly reports and tracking as required, including

processing raw data from systems; continuously updating, validating, and cross-checking

input data from relevant stakeholders in line with required timelines.

2.Acceptance & Completion Documentation

Complete liquidation documentation, ensuring all documents from suppliers are

submitted on time and with accurate information before being shared with relevant

stakeholders for confirmation and e-contract signing.

3.Order Closure in System

Ensure order closure in the system is completed in compliance with established

procedures, compliance requirements, and monthly KPIs as assigned by the line manager.

4.Order Progress Tracking

Track order status from suppliers and proactively update stakeholders on the progress

of ongoing orders.

5.Timeline Management

Track and closely manage order timelines and status to prevent critical issues that

could negatively impact overall team and company performance.

Skills, knowledge, experience and exposure

Knowledge & Experience

College or Bachelor's degree in Marketing, Business, or related fields is an

advantage; or relevant business qualifications and/or appropriate experience in

Procurement, Contracts, or Commercial-focused environments.

Experience or understanding of purchasing systems, basic finance knowledge, and

MRP/ERP systems is an advantage.

Preference will be given to candidates with at least 2 years of experience in a

similar role or within companies in the same industry.

Mandatory & Additional Skills

Proficient in Microsoft Excel and MS Office.

Strong organization, task management, and tracking skills.

Effective communication with internal, stakeholders and suppliers.

Strong analytical skills with high attention to data accuracy.

Team-oriented, proactive, and able to work under tight deadlines.