Job Purpose
Responsible for managing end-to-end procurement activities for office, retail counter and business operations, ensuring competitive sourcing, cost effectiveness, quality, timely delivery and compliance with Company Procurement Policies and Procedures.
Main Accountabilities
- Procurement Operations & Sourcing
- Coordinate with internal requesters to understand purchasing requirements, specifications, scope of work and required timeline.
- Conduct market research and identify potential and qualified suppliers.
- Manage assigned sourcing activities including RFQ, RFP and competitive bidding/tender processes in accordance with Company Procurement Procedures.
- Analyze and compare quotations/proposals based on agreed commercial and technical criteria.
- Conduct supplier due diligence and reference checks when required.
- Conduct and support commercial negotiations on pricing, payment terms, lead time, warranty and other relevant commercial conditions.
- Prepare procurement evaluation and recommendation for review and approval.
- Coordinate contract preparation/review with suppliers, requesters and relevant internal functions.
- Follow up Purchase Contract/PO approval and ensure timely PO issuance in the Company's system.
- Coordinate with requesters and suppliers for delivery, acceptance and handover of goods, services and projects.
- Follow up and coordinate resolution of procurement-related issues such as delivery delays, quality issues, complaints, changes or returns.
- Maintain complete and accurate procurement records and documentation.
- Cost Control & Savings
- Support budget efficiency through competitive sourcing, quotation comparison and commercial negotiation.
- Identify cost-saving and cost-avoidance opportunities for assigned procurement activities.
- Review supplier quotations and relevant cost components to support effective negotiation.
- Conduct post-purchase/project reviews where appropriate to identify improvement opportunities.
- Balance cost, quality, service and business requirements when providing procurement recommendations.
- Supplier Management
- Monitor supplier performance in terms of quality, cost, delivery and service for assigned suppliers.
- Identify and develop potential alternative suppliers to maintain healthy competition and support business continuity.
- Maintain professional working relationships with suppliers.
- Coordinate with suppliers to address performance or service issues when required.
- Maintain and update supplier information and relevant procurement records.
- Stakeholder Coordination
- Coordinate closely with internal requesters and relevant departments throughout the procurement process.
- Provide guidance to requesters on Procurement Procedures, required documentation and purchasing processes.
- Follow up assigned procurement projects to ensure agreed scope, timeline and commercial requirements are met.
- Highlight significant issues, risks or delays to the Procurement Manager for guidance and resolution.
- Support coordination among requesters, suppliers and relevant internal functions to ensure smooth project execution.
- Compliance, Quality & Productivity
- Ensure assigned procurement activities comply with Company Procurement Policies, Procedures and authorization requirements.
- Ensure procurement documentation is complete, accurate and properly maintained.
- Support periodic review of procurement documents and records for compliance purposes.
- Follow established procurement processes and support continuous improvement initiatives.
- Support the Procurement Manager in procurement reporting and other procurement activities as assigned.
Qualifications & Experience
Required diploma and/or level of professional experience:
- University BA graduate level
- Minimum 5 years of relevant procurement experience in FMCG/ Retail/ Cosmetics.
Required Skills
- Interpersonal skills
- Negotiation skills
- Analytical skills
- Detail-oriented
