On behalf of our international client , we are hiring a Procurement Executive (PO) to works as part of the Shared Service Centre and ensures compliance with master data standards, policies, and internal controls.
Our client is a well-known company specialised in the maritime and logistics industry. With almost 200 years of establishment, they have built a reputation for integrity, consistency, reliability and excellence which we constantly seek to protect and grow in our business today, and in the future.
Joining the team as a The Procurement Executive (PO) , you will be responsible for accurate and timely creation, maintenance, and control of Purchase Order (PO) within the organization's ERP system, primarily NetSuite. Based in the Dalian COE, this role supports global business units by ensuring vendor master data integrity, compliance with internal controls, and adherence to defined service-level agreements (SLAs).
Purchase Order Creation & Maintenance
Create and update PO records in the ERP system (Oracle NetSuite) in accordance with approved requests, SOPs, and internal control requirements.
Accurately enter vendor details, item/service descriptions, quantities, pricing, tax codes, cost centers, and delivery details.
Perform PO amendments such as price, quantity, delivery date changes, and cancellations with proper approval.
Ensure compliance with procurement SOPs, approval matrices, and internal controls. Process PO requests within agreed SLAs using workflow or ticketing systems.
Ensure timely processing of vendor master data requests within agreed SLAs using workflow/ticketing systems.
Possess a working knowledge of cost items and classification and advise requesters on the appropriate cost item to use for the selected goods or services being purchased.
Data Quality & Governance
Maintain high accuracy and completeness of PO data.
Enforce Procurement policies, naming conventions, documentation standards, and approval requirements.
Identify recurring issues, process gaps, and improvement opportunities; contribute to continuous improvement initiatives within the COE.
Identify and flag discrepancies such as duplicate POs or missing approvals.
Adhere to standardized templates and naming conventions.
Highlight recurring issues to support continuous improvement.
Controls, Compliance & Audit
Ensure POs are created only with proper approvals and supporting documentation.
Ensure compliance with internal controls, segregation of duties, and approval workflows related to vendor creation and maintenance.
Maintain audit trails through correct system entries and document attachments.
Support audit requests by providing PO-related documentation.
ERP System & Process Support
Provide operational support for PO related activities in Oracle NetSuite.
Support UAT/SIT testing for POrelated enhancements, controls, and workflow changes.
Maintain and update vendor master CSV templates, SOPs, work instructions, user guides, and knowledge base articles.
Provide helpdesk support for internal procurement platforms, guiding requesters on correct PO request submission and system usage.
Support the rollout of new ERP modules, system enhancements, and upgrades.
Maintain CSV templates, SOPs, user guides, and training documentation.
Stakeholder Management
Collaborate closely with Procurement, Accounts Payable, Finance, and business users to support PO requirements.
Respond to PO queries from procurement, AP, and internal stakeholders in a timely and professional manner.
