Job purpose:
Responsible for developing, managing, and optimizing the procurement of Non-Inventory goods and services for the Distribution Division to ensure full support for operational needs with optimal quality, timeline, and cost; while also developing procurement strategies, supplier development, risk management, and ensuring compliance with Company policies and regulations.
Key responsibilities:
Manage procurement activities
- Manage the full procurement process for Non-Inventory goods and services for the Distribution Division.
- Establish procurement plans based on budgets and the needs of relevant departments.
- Assign, supervise, and control the progress of purchase requests handled by the team.
Develop sourcing strategy and suppliers
- Develop sourcing strategies for each category of goods/services.
- Develop, evaluate, and manage the supplier portfolio.
- Establish criteria to assess supplier capability in terms of quality, supply capacity, cost, compliance, and service level.
- Organize periodic evaluations and supplier performance improvement programs.
Negotiate and manage contracts
- Negotiate high-value or strategic contracts.
- Control commercial terms to optimize Total Cost of Ownership (TCO) and mitigate legal and financial risks.
- Manage the signing, renewal, and execution of service contracts.
Manage costs and optimize procurement efficiency
- Develop and implement cost-saving and cost-avoidance initiatives.
- Analyze market price trends and propose appropriate purchasing strategies.
- Monitor fluctuations in labor cost, transportation rates, fuel prices, etc., and propose contract price adjustments when necessary.
Manage operations and process control
- Ensure all procurement activities comply with internal processes, policies, and legal regulations.
- Develop, improve, and standardize procurement processes to enhance operational efficiency.
- Manage procurement records, contracts, and documentation in accordance with requirements.
Manage contract execution and service quality
- Monitor suppliers contract performance.
- Coordinate with relevant departments to ensure goods and services meet requirements for quality, timeline, and cost.
- Resolve issues, disputes, or complaints with suppliers.
- Track KPIs related to delivery, service quality, and internal customer satisfaction.
Manage the procurement team
- Manage, coach, and develop the procurement team's capabilities.
- Assign tasks, evaluate performance, and develop people development plans.
- Guide employees in handling complex procurement situations.
- Build a working culture centered on efficiency, transparency, and collaboration.
Coordinate with and advise departments
- Act as the focal point working with departments on procurement planning.
- Advise on optimal procurement solutions in terms of cost, quality, and risk.
- Lead working sessions with suppliers and stakeholders to evaluate solutions, capabilities, and implementation plans.
Report and improve procurement operations
- Establish and monitor departmental procurement KPIs.
- Analyze procurement data, cost trends, and supplier performance.
- Provide periodic reports to Management on cost savings, supplier performance, contract compliance, procurement cycle time, risks, and improvement opportunities.
- Propose and implement digital transformation, automation, and procurement efficiency improvement projects.
- Support procurement activities during peak periods or special projects.
- Participate in developing the annual procurement budget.
- Prepare reports as requested by the Board of Management.
- Participate in process improvement, digital transformation, and supply chain optimization projects of the Company.
- Perform other tasks as assigned by the line manager.
Requirement:
- Bachelor's degree in Economics, Engineering, or related fields.
- 3–5 years of indirect procurement experience (Logistics, CAPEX, IT, etc.) in FMCG or large-scale trading companies, in a managerial role.
- Sourcing and procurement expertise; supplier management and development; understanding of indirect categories; ability to identify and manage commercial and legal risks; understanding of procurement processes and systems.
- Strategic planning and planning skills; ability to analyze and synthesize information for decision-making; strong negotiation and bargaining skills; strong communication and collaboration skills; ability to manage and develop team capabilities and improve work effectiveness.
