Job Descriptions
We are seeking a highly organized, proactive, and discreet
Personal Assistant to support our Director in both professional and occasional personal tasks. The ideal candidate will act as a trusted gatekeeper, ensuring smooth day-to-day operations and enabling the Director to focus on high-level strategic responsibilities.
Key Responsibilities
- Administrative Support:
- Manage and maintain the Director's calendar, including scheduling meetings, appointments, and travel.
- Screen and manage communications including emails, phone calls, and written correspondence.
- Prepare reports, presentations, and other documents as required.
- Coordinate and manage logistics for internal and external meetings.
- Maintain filing systems (digital and physical), records, and confidential documents.
- Travel & Itinerary Management:
- Organize complex travel arrangements including flights, accommodations, transportation, and visas.
- Prepare detailed travel itineraries and ensure smooth coordination throughout trips.
- Meeting Coordination:
- Prepare agendas, take minutes, and follow up on action points from meetings.
- Liaise with internal departments and external stakeholders on behalf of the Director.
- Confidentiality & Discretion:
- Handle sensitive information with the highest level of confidentiality and professionalism.
- Act as a trusted point of contact between the Director and internal/external parties.
- Personal Assistance:
- Assist with occasional personal tasks and errands.
- Manage personal appointments, bookings, and events when required.
Requirements
- Education:
- Bachelor's Degree in any equivalent majors.
- Experience:
- Minimum 2-3 years of proven experience as a Personal Assistant or Executive Assistant.
- Skills & Competencies:
- Excellent verbal and written English skills.
- Exceptional organizational and time management abilities.
- High level of discretion and professionalism.
- Strong interpersonal skills and the ability to interact confidently with senior stakeholders.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Teams, Google Workspace).
- Ability to work independently and manage multiple priorities under pressure.
