Personal Assistant to General Director

MAIN RESPONSIBILITIES:

1. General Administration

• Complete various administrative tasks for General Director (Malaysian) including managing calendar of appointments; arranging travel plans (including transportation and accommodations), itineraries, and agendas; and compiling travel-related documents.

• Communicate with different departments in relation to necessary follow-up on queries, deadlines and requests.

2. Business Administration

• Assist with management of daily operational activities, such as scheduling and attending meetings.

• Produce/transcribe minutes of meetings and prepare follow-up actions tracking with attendees.

• Produce reports and presentations to prepare for the meetings if requested.

• Overall responsibility for translating, proofreading, editing and formatting translation documents to ensure the quality of translation document.

• Act as a interpreter during meetings/events from English to Vietnamese and in reverse.

• Track, review, and summarize periodic reports from departments.

• Support in documents checking

• Assist General Director in processing assigned tasks.

REQUIREMENTS:

• Bachelor's degree in Business Administration, Linguistics, Finance or related fields.

• Minimum of 3-5 years of relevant experience.

• Excellent verbal and written communication skills in English and Vietnamese with interpretation, translation skills.

• Proficiency in using Microsoft Office (Word, Excel, and Power point), skilled in presentation design (PowerPoint) and document processing

• High sense of responsibility, detail-oriented and enthusiasm.

• Ability to work independently, prioritize tasks and to take initiative.

• Solid organizational skills, including multitasking and time-management.

• Ability to work effectively both independently and as part of a team.

• Eagerness to learn (new knowledge, new working culture, new human network).

• Forward-looking thinker, who actively seeks opportunities and proposes solutions.