Key Responsibilities
- Support the CEO in managing, coordinating, and monitoring the progress of all key company projects.
- Proactively gather, consolidate, and analyze operational and revenue data to prepare regular reports and provide timely insights to support executive decision-making.
- Act as a liaison between departments and external partners to ensure transparent communication and timely delivery of project milestones.
Detailed Responsibilities
- Project Management & Tracking:
- Monitor progress, budget, and outcomes of key projects (film production, events, investments, and business ventures).
- Regularly update progress dashboards, risk logs, and issue logs for each project.
- Work directly with department heads to verify data and assess real-time project status.
- Data Consolidation & Business Analysis:
- Collect revenue, cost, and operational metrics from departments including Cinema Operations, Business Development, Film Production, Finance, Marketing, and HR.
- Collaborate with departments to build and track company-wide OKRs.
- Consolidate reports and develop dashboards on a weekly/monthly/quarterly basis for CEO review.
- Organize Workrate, Performance Review, and Strategic Check-in meetings: setting agenda, preparing reports, and following up on action items.
- Liaise with department heads, project teams, and strategic partners to reconcile objectives, timelines, budgets, and risks.
- Executive & Administrative Support:
- Prepare meeting materials, minutes, and presentation slides for internal and external meetings.
- Track and follow up on the execution of CEO's directives.
- Draft, review, and translate key business documents and contracts.
- External Affairs & Event Coordination:
- Act as the primary point of contact for CEO in dealing with external partners, authorities, and investors.
- Support the coordination of communications events, film launches, and partnership signings.
- Host, interpret, and assist during visits from VIP guests, artists, and film crews.
- Other Responsibilities:
- Manage internal communications content and company updates.
- Perform other tasks as assigned directly by the CEO.
Requirements
- Qualifications & Skills:
- Bachelor's degree in Economics, Business Administration, Finance, Communications, or related fields.
- Proficient in MS Office (especially Excel/Google Sheets) and project management tools (Trello, Asana, etc.).
- Strong skills in data analysis and business reporting.
- Good command of English (additional languages are a plus).
- Excellent communication, coordination, and confidentiality handling.
- Proactive, highly responsible, and capable of multitasking.
- Flexible, stress-resilient, and available for overtime or business trips if needed.
- Detail-oriented, meticulous, and disciplined in maintaining confidentiality.
- Experience:
- At least 5 years of experience in Executive Assistant, Project Assistant, or Project Coordinator roles.
- Experience working with financial data and revenue reports.
- Preferred background in media, cinema, hospitality, or investment sectors.
Benefits
- Be involved in major projects in film, gameshow production, and entertainment media.
- Opportunity to work closely with the CEO and Executive Board on long-term business strategies.
- Salary: Negotiable based on qualifications and experience
- Employee engagement activities: Happy Hour, Team Building, Birthday Celebrations, etc.
- Full participation in Social, Health, and Unemployment Insurance
- 12 annual leave days, 13th-month salary, and performance-based bonuses
- Monthly movie ticket vouchers.
Work Location: 26 Ung Van Khiem Street, Ward 25, Binh Thanh District, Ho Chi Minh City.
