Invoice processing: scan invoices into OnBase, enter all invoices into the computer, verify receipt and price against purchase order. Note invoices with discounts; ensure all discounted invoices are paid within discount terms;
Cash Distribution Processing: process payments of all expenses by scheduled due date. Run and print checks; attach needed remittance to checks and mail. Process all Automated Clearing House (ACH) payments needed on a daily basis;
Set up and maintain vendor information in the Accounts Payable system;
Handle Accounts Payable related calls and inquires: take incoming calls from Accounts Payable vendors and throughout the company as directed; answer any month-end questions or budget questions that may be needed; answer questions pertaining to past due invoices, debit memos, payment requests and scheduling of payments or any other miscellaneous calls that come into accounts payable;
Responding to Ashley employees that have questions;
Responding to vendors that have questions;
If an invoice approver rejects an invoice, the AP team needs to look into why and correct;
Issues could be sent to the wrong approver, entered under the wrong Ashley company, etc.
Scan invoices into OnBase and verify that documents have been scanned properly; properly dispose of documents;
Issue manual checks: enter and print checks for vendors that require immediate payment;
Weekly/Monthly Reporting of key metrics.
This role offers a great opportunity to enhance your English proficiency and collaborate with US colleagues.
Requirements
Education:
Freshers graduated with Bachelor s Degree with Finance or Accounting major or have equivalent background, who took an internship or at least 1 year of experience in Accounts Payable or related area, Required.
Knowledge, Skills, and Abilities :
Good English (4 skills) and confident in communication.
Good attitude, willing-to-learn.
Hard working, carefully, detail oriented.
Have a passion and drive to continuously improve processes, procedures and employees in order to meet operational excellence.
