Job Description
Department: Online-to-offline (OTO) familiar with B2B2C
Report to: Senior Accountant
Contract: Under third-party
Working location: 182 Le Dai Hanh, Phu Tho ward, HCMC
Full payment for probation and insurance
Roles & Responsibilities
- Reconcile orders with received payments
- Check order data and verify the cash flow from the platform to the agency (Byte), and from Byte to CLPs - (Channel Logistics Partner) according to monthly settlement cycles.
- Review order status (e.g., exclude canceled orders).
- Map the aligned price with CLPs, the amount Byte receives from the platform, and any supported surcharges (if any) to reconcile the cash flow: Byte received vs Byte paid to CLPs.
- List the number of returned/failed orders to account for related costs.
- In cases where third-party partners are involved (e.g., Viettel Post, Grab), assign a PIC to track cash flow/settlement with those parties.
- Create payment orders and supporting documents.
- Submit payment data for each CLP so Byte can process the payment orders.
- Update CLPs to confirm the final settlement amount; in case of delays, inform CLPs to keep them aware.
- Closely follow up with the agency to ensure the settlement cycle is completed on schedule.
- Spending tracking vs Budget
- Track the budget monthly and based on PO progress.
- Tax update + CLP consultancy
- Update tax policies on e-commerce/online sales if there are any changes.
- Advise on the most suitable process for the CLP business model.
- Support Byte with process documentation related to tax matters, e.g., tax exemption agreements (signed between Byte and CLPs).
- Onboarding CLPs Contract/ Q&A
- Review Standard contract for any adjustment + Followed up with CLP Contract to be signed together with Fulfilment team + Sales team.
- Advise on scaling orders vs cashflow mapping on CLP Portal tech solution
- Propose optimization or automation of existing processes and systems to streamline the reconciliation/payment workflow for 50100 CLPs, in collaboration with the Tech and Fulfilment teams.
- Gift control Supervisor
- Advise + Supervise Gift reconciliation on CLPs portal or documents to scale Gift automation reconciled.
- Operation Cost Optimization
- Suggest on how Op cost can be saved while scaling.
- Payment Follow up
- Schedule payment btw Byte vs 3A vs CLPs and remind stakeholders.
- Budget plan with Internal Finance: Budgeting, raise PO.
- Collaborate w internal CFS: Explain to CFS when policy and payment flow needed to be evolved towards automation, Prepare evidence. Align between CFS vs Byte Accountant vs CLPs.
- Tech Reconcile Automation: Advise Tech + internal Op to develop payment reconciled automatically to scale with CLPs nationwide on CLP Portal instead of maintain traditional manual reconciliation.
For further information, and to apply, please visit our website via the Apply button below.
