ABOUT THE OPPORTUNITY
Based in Ho Chi Minh City and reporting to the Queensland Senior Trade and Investment Commissioner – Southeast Asia, you will lead operations management of our TIQ Vietnam offices in Hanoi and Ho Chi Minh City. The role will also support our TIQ Singapore operations.
Key duties of your role include management of all operational aspects of the office finance, budget, payroll and administrative activities, and associated reporting requirements on behalf of the Commissioner. As directed by the Commissioner, you will also assist as required with marketing and communication functions including support of missions and event management.
REMUNERATION
- VND 600,671,552 gross per annum
- 14 public holidays per year
- Generous annual leave provisions
KEY RESPONSIBILITIES OF THE ROLE
- Provide high-level administrative support to the Commissioner – Southeast Asia in managing the Ho Chi Minh City and Hanoi offices, including oversight of budgets and expenditures.
- Coordinate resources to support business needs and manage day-to-day administrative operations in Vietnam. Manage relationships with local payroll providers in Vietnam to ensure salary, leave, and entitlements are handled in compliance with local regulations.
- Under the Commissioner's direction, maintain relationships with key local stakeholders relevant to TIQ operations, working closely with team members.
- Oversee office assets and inventory, including procurement of supplies and equipment, maintaining stock levels, and ensuring smooth operation of facilities and services.
- Support logistics and mission management for Ministerial and senior business visits, including accommodation, transport, and scheduling.
- Manage vendor and service provider relationships, ensuring timely invoicing and payments, handling lease matters, and liaising with building management on office-related issues.
- Provide client service and contribute to team operations by coordinating appointments, seminars, meetings, and travel for office and visitors.
- Foster a culture of performance, client service, continuous improvement, and innovation.
- Support office programs, event management, planning, and communications related to trade missions, trade shows, and visiting delegations.
- The role will also provide operational oversight of TIQ Singapore office budget management, including contract and expense management from the Ho Chi Minh City office.
ARE YOU ELIGIBLE
To be eligible for consideration with this opportunity, you must have:
- Work Authorisation – to be eligible for employment within TIQ, you must be legally authorised to live and work in Vietnam at the time of appointment and provide evidence to support eligibility.
- Language – full professional fluency in both Vietnamese and English (written and spoken) is essential for this role.
CLOSING DATE AND HOW TO APPLY
Applications close on Sunday, 17 May 2026.
If this opportunity aligns with your experience and career aspirations, we encourage you to apply via the Queensland Government Smart Jobs website which you can find by clicking the APPLY button.
