Working location: Ho Chi Minh City|Type of employee: Full-time
Report to: Administration Operations Supervisor|Level: Team member
The Operations Admin Executiveplays a key role in supporting company operations with a strong focus on procurement and vendor coordination. This position is responsible for executing end-to-end purchasing activities for Retail, Marketing, Office and event-related needs, ensuring cost efficiency, vendor performance and compliance with company policies. In addition, the role supports operational administration including asset management, budget monitoring and logistics coordination for internal activities and events.
I. Some of the key responsibilities
1. Procurement execution:
- Execute end-to-end procurement for assigned categories.
- Conduct vendor sourcing, quotation comparison, vendor negotiation and ensure purchasing activities follow company policy and approved budget
- Manage purchase documentation and payment follow-up
- Track purchasing costs and monitor spending to ensure alignment with approved budgets
2. Supplier management:
- Maintain vendor database and monitor contract validity and supplier performance
- Coordinate with vendors for quotation, negotiation and service delivery
- Conduct vendor evaluation and supplier relationship management to ensure service quality and cost efficiency
3. Asset management:
- Manage and update asset inventory related to Retail, E-commerce and Marketing operations
- Track asset movement, support asset count and maintain accurate asset records
- Report and assist in handling lost or damaged assets according to company procedures
4. Budget & cost monitoring:
- Provide cost data and expense tracking
- Monitor spending and alert potential over-budget situations to ensure cost control
5. Event & operational support:
- Coordinate logistics and operational arrangements for company events and internal activities
- Support vendor coordination, on-site logistics and event execution when required
6. Travel administration:
- Support travel arrangements including flight booking, accommodation and transportation for employees
- Ensure travel documentation and expense tracking follow company policy
- Other tasks assigned by the Company.
II. The Successful Applicant
- Good command of English communication for working and documentation.
- Minimum 2 years of experience in Administration, Operations, Procurement or similar roles.
- Experience in procurement coordination, vendor management or asset management is preferred.
- Experience working in retail, e-commerce or multi-brand companies is an advantage.
- Well-organized, careful, and willing to support multiple tasks.
- Proficient in MS Office; able to learn internal systems quickly.
- Ability to coordinate with different departments.
- Responsible, proactive and able to work under pressure.
III. RECRUITMENT PROCESS:
CV Application Interview with HR & Line Manager -> Interview with Head of Department.
Qualified Candidates will be shortlisted and contacted
