What's the job about
We are looking for an Office & People Coordinator based in Ho Chi Minh City to support our local office operations and People function on an 18-month contract basis.
This is a highly people-facing and operationally critical role that sits within a small, close-knit team responsible for delivering a high standard of employee experience and office management across our HCMC office. You will play a key role in keeping the office running smoothly while supporting the full employee lifecycle and People & Culture activities on a day-to-day basis.
This role requires daily physical office presence, strong coordination skills, and a genuine passion for creating a great workplace experience.
What You'll Do
Office Management
- Manage day-to-day office operations to ensure a well-functioning and welcoming workplace environment
- Coordinate with vendors, suppliers, and building management for facilities-related matters
- Oversee office supplies, equipment, and maintenance to ensure everything is always running smoothly
- Serve as the first point of contact for office-related requests and issues
People Operations & HR Administration
- Support employee onboarding and offboarding processes end-to-end
- Administer employee benefits and maintain accurate HR records
- Assist with internal communications and People & Culture announcements
- Coordinate with regional People teams to ensure local HR processes are aligned and compliant
Employee Experience & Engagement
- Plan and execute employee engagement activities, team events, and company celebrations
- Support the delivery of a positive and consistent employee experience across all touchpoints
- Act as a go-to person for employees on office and People-related matters, ensuring fast and friendly follow-up
Who You Are
- You are a people-person who genuinely enjoys supporting others and creating a great workplace experience
- You are highly organized, detail-oriented, and comfortable managing multiple priorities simultaneously
- You take ownership of your responsibilities and follow through with minimal supervision
- You are proactive, adaptable, and thrive in a fast-paced, hands-on environment
- You communicate clearly and professionally with people at all levels of the organization
What You'll Need
- 2+ years of experience in office management, HR administration, people operations, or a similar role
- Strong organizational and coordination skills with a high attention to detail
- Experience working with vendors and managing facilities or office logistics
- Ability to handle confidential information with professionalism and discretion
- Good communication skills in both Vietnamese and English
- Proficiency in Microsoft Office Suite or Google Workspace
- Experience with HR systems or tools is a plus
What You Need To Know
- This is a fixed-term contract position for 18 months
- Daily office presence is required
- Occasional support for events outside standard business hours may be needed
