Company Description: FDI manufacturing company
Role Description
- Workspace & Facility Operation: Maintain and optimize office facilities, working space, and factory grounds to ensure a safe, modern, and professional work environment; directly coordinate space planning, equipment maintenance, office renovations, and relocation activities based on operational requirements.
- Vendor & Service Provider Management: Oversee the operational quality and service level agreements (SLAs) of outsourced vendors, including employee catering (canteen), site security, housekeeping, and staff shuttle transportation. Negotiate competitive terms and process periodic payment documentation efficiently.
- Administrative Supplies & Occupational Health: Manage and conduct routine audits for medical supplies and first-aid equipment; control the inventory and distribution of office supplies, uniforms, and personal protective equipment (PPE) while managing related administrative budgets.
- Guest Reception & Mobility Logistics: Coordinate visa applications, entry permits, flight bookings, and hotel arrangements for staff traveling abroad and visiting international guests; prepare comprehensive reception logistics including invitation letters and meeting room setups.
- Event Coordination & HR Audit Support: Spearhead the planning and execution of corporate events, business conferences, and internal gatherings; provide operational support for HR-related audit projects as requested.
Qualifications
- Nam, Bachelor's degree or above.
- At least 2 years of experience in a similar position (Administration, Executive Assistant, or Secretary), with the ability to effectively manage and coordinate a wide range of office administrative tasks.
- Proficient in both spoken and written English, with strong communication and documentation skills.
- Energetic, positive, and able to inspire and motivate others.
- Excellent organizational and time management skills, with the ability to prioritize tasks efficiently and effectively.
- Highly responsible, proactive, and committed to delivering quality work.
