Office Operations Admin

About el-live Productions

el-live Productions is a leading entertainment company in Southeast Asia, specialising in live music and live bands. For decades, our international bands and performers have been energising audiences, creating unforgettable live experiences, and bringing excitement to venues and events across the region.

As we continue to grow, we are looking for a proactive and detail-oriented Office Operations Assistant to support our daily operations and help keep our team, office, systems, and executive support running smoothly.

Address: Victory Tower 12 Tân Trào, District 7, Ho Chi Minh City

About the Role

This role is suitable for someone who is quick, careful, proactive, detail-oriented, and willing to learn. You do not need to have experience in all areas listed below. What matters most is your attitude, English communication, attention to detail, and ability to follow through.

You will work closely with Operations Manager and help make sure daily operations, documents, schedules, tasks, and internal systems are organised and running smoothly.

Working hours: Mon-Fri: 9am - 5pm

Key Responsibilities

Office Operations & Admin Support

• Support daily office operations and general administrative tasks
• Help keep the office, studio, and working spaces clean, organised, and well-prepared
• Assist with purchasing, office supplies, vendor coordination, and basic expense tracking
• Organise company documents, digital files, records, and internal folders
• Support meeting preparation, team activities, and company events
• Assist with travel arrangements, including flights, accommodation, transfers, and visa-related preparation
• Help follow up on maintenance, equipment, and office-related requests
• Support simple improvements to internal workflows, checklists, and systems
• Assist with ad-hoc operational tasks as needed

CEO Admin Support

• Help manage the CEO's calendar, meetings, reminders, and follow-ups
• Support inbox and task organisation, including Wrike and other internal tools
• Prepare and organise documents, contracts, approvals, and important files for review
• Help track personal purchases, receipts, and private expenses when required
• Follow up on assigned tasks and make sure nothing important is missed

What We're Looking For:

We are looking for someone who has:

• Excellent English communication skills
• A proactive and willing-to-learn attitude
• Strong attention to detail
• Good organisation skills
• A careful, responsible, and trustworthy working style
• Ability to follow instructions and ask questions when needed
• A positive attitude and willingness to support different areas of the business

Experience in admin, operations, office support, or executive assistance is a plus, but not required. Fresh graduates or junior candidates with the right mindset are welcome to apply.

This Role Is a Good Fit If You:

• Notice small details that others may miss
• Like keeping things organised and tidy
• Are comfortable learning new tools and systems
• Can follow up without being reminded many times
• Are careful with documents, money, and confidential information
• Enjoy supporting others and making things run more smoothly
• Want to grow into a broader admin, operations, or executive support role

Why Join el-live Productions

• Join a leading entertainment company specialising in live music and international bands
• Work in a dynamic, creative, and fast-moving environment
• Learn practical skills in office operations, executive support, systems, and coordination
• Gain exposure to different parts of the entertainment and live music business
• Work closely with a supportive team and grow with the company over time

How to Apply

Please send your CV and a short introduction about yourself to email [Confidential Information]

⚡Quick Tip: To help us get to know you better and increase your chance of being shortlisted, you are encouraged to include a short introduction video in English with your application. Please briefly introduce yourself, explain why you are interested in this role, and share why you think you would be a good fit.