Outpost24 is looking for an experienced and detail-oriented Office Manager to lead our administrative operations while also providing support in accounting and human resources (HR) functions for our beautiful office in Hanoi, Vietnam.
This role requires a strong foundation in office management combined with hands-on knowledge of bookkeeping and HR practices.
Key Responsibilities
- Oversee the smooth operation of daily office activities and administrative workflows
- Manage office supply inventory, vendor relationships, and facility maintenance
- Maintain and organize digital and physical filing systems for finance, HR, and general administration
- Support the finance team by handling routine bookkeeping tasks, including invoice processing, expense tracking, petty cash reconciliation, and purchase order documentation
- Coordinate with the accounting department or external accountants to assist with month-end closings, payroll input, and financial reporting
- Assist HR with recruitment logistics, onboarding/offboarding, timekeeping, benefits coordination, and maintaining employee records
- Ensure compliance with employment laws, safety regulations, and internal policies
- Support company-wide initiatives, internal communications, and event planning
- Supervise and mentor junior administrative staff
- Serve as a liaison between departments and upper management for operational needs
Requirements
Minimum:
- Bachelor's degree in Business Administration, HR, Accounting or related field
- 5+ years of office management or administrative experience
- Familiar with leading company events and activities
- Working knowledge of accounting practices and HR procedures
- Strong organizational, time management, and interpersonal skills
- Ability to handle confidential information with discretion
- Reliable, solution-oriented, adaptable to a fast-paced environment
- Proficient with Microsoft Office
- Good English communication, both verbal and written
Will be advanced if you have:
- Extensive experience in Recruitment, Accounting and Human Resources practices
What's in it for you
In return for your efforts, we offer you:
- Opportunity to work alongside skilled, experienced, and pleasant colleagues from whom you can learn and develop your skills in an international environment
- A powerful set of tools to drive your career, training, and coaching on the job
- A varied set of challenges and solutions without end
- A workplace culture where your opinions and ideas are welcomed, valued, and respected
Want to learn more about this exciting opportunity Then apply today!
As part of the recruitment process, you must be able to pass a background check to qualify for this position.
