Position: OFFICE MANAGER (Accounting Lead & C&B Controller)
1. Role Overview
We are seeking a highly capable Office Manager to oversee end-to-end office operations, including administration, human resources coordination, and full-cycle accounting. This role combines hands-on financial management with cross-functional oversight, ensuring operational efficiency, financial accuracy, and full compliance with local regulations.
The ideal candidate is detail-oriented, proactive, and capable of managing both execution and control functions in a fast-paced environment.
2. Key Responsibilities
2.1 Office & Operations Management
- Oversee daily office operations to ensure a well-functioning and efficient workplace
- Manage office budgets, supplies, and vendor relationships
- Monitor and optimize administrative expenses
- Establish and improve internal processes and operational workflows
2.2 HR Coordination & Oversight
- Supervise HR administrative processes including employee records and labor contracts
- Monitor headcount changes, onboarding, and offboarding activities
- Review and validate attendance records and payroll prepared by the C&B team
- Ensure HR practices are aligned with company policies and local labor regulations
2.3 Compensation & Benefits Governance
- Review and approve payroll calculations to ensure accuracy and compliance
- Ensure alignment between employment contracts, payroll data, and statutory contributions
- Oversee social insurance processes (registration, adjustment, claims)
- Mitigate risks related to payroll, personal income tax, and social insurance compliance
2.4 Accounting & Financial Management (Hands-on)
a. Financial Accounting
- Manage full-cycle accounting, including transaction recording and ledger maintenance
- Monitor cash flow, bank transactions, and receivables/payables
- Perform regular reconciliations and ensure data integrity
b. Payment & Treasury
- Execute and control company payments (bank transfers, cash transactions)
- Review supporting documents to ensure compliance and validity
c. Tax & Compliance
- Prepare and submit statutory tax filings (VAT, CIT, FCT)
- Manage annual tax finalization processes
- Act as the key liaison with tax authorities and external stakeholders
d. Financial Reporting
- Prepare timely and accurate financial reports (monthly, quarterly, yearly)
- Provide insights on financial performance, cost structure, and cash flow
2.5 Financial Control & Business Support
- Oversee company cash flow and financial health
- Monitor and control operational costs, particularly payroll expenses
- Ensure consistency between HR data and accounting records
- Provide strategic insights and recommendations to management
3. Requirements
- Bachelor's degree in Accounting, Finance, or a related discipline
- Minimum 3 years of experience in General Accounting or similar roles
- Strong knowledge of Vietnamese tax, social insurance, and labor regulations
- High level of accuracy, integrity, and accountability
- Strong analytical mindset with the ability to identify risks and inconsistencies
- Ability to multitask and operate effectively in a dynamic environment
- Proficiency in Excel and accounting systems
4. What We Offer
- Competitive compensation package aligned with experience and capability
- Full statutory benefits in compliance with Vietnamese labor laws
- A dynamic, collaborative, and growth-oriented working environment
- Opportunities to take ownership and grow into a leadership role
5. Reporting Line
6. Team Structure
- Directly oversee:
- 01 C&B & Administrative Executive
7. Key Success Metrics (KPIs)
- Accuracy and timeliness of financial reporting
- Zero compliance issues related to tax, payroll, or social insurance
- Effective cost management within approved budgets
- High data integrity across HR and accounting functions
- Smooth and efficient office operations
8. Additional Notes
This role is a hybrid position combining operational execution and managerial oversight. The incumbent is expected to take full ownership of accounting functions while ensuring effective control over HR and administrative processes.
