This is an individual contributor position with no direct reports. The Vietnam office is a lean team so the position requires a highly hands-on approach to day-to-day office operations and coordination with external vendors and service providers.
KEY RESPONSIBILITIES
1. Administration & Office Management
- Maintain and manage the Company's legal and corporate documents, including Business License, Investment Registration Certificate (IRC) and other relevant legal documents.
- Manage administrative payments and purchasing, including landlord rent, office supplies, monthly office snacks and food within the approved budget and other office supplies and equipment as needed.
- Manage end-to-end immigration and employment-related procedures for foreign employees, including Work Permit, Business Visa and Temporary Residence Card (TRC) applications and renewals, either independently or through external vendors when required.
- Coordinate with landlords, vendors, service providers and other external parties to ensure smooth office operations.
- Perform other administrative tasks and duties as requested by the General Manager.
2. Human Resources Management
- Manage the full lifecycle of employment contracts and HR documents, including preparation, renewal, expiry tracking, and updates.
- Manage and monitor employee onboarding and offboarding processes.
- Handle recruitment activities, including job posting, candidate sourcing, CV screening and initial interviews (if any).
- Manage monthly payroll and Social Insurance (SHUI) matters.
- Maintain HR databases and ensure employee information is kept strictly confidential.
3. Payment Support
- Manage and coordinate the Company's payment processes, including bank transfers and credit card transactions.
- Coordinate with the external accounting vendor to provide invoices, bank statements and other supporting documents required for payment purposes.
REQUIREMENTS
- Candidates who are available to join immediately are strongly preferred
- Bachelor's degree or College degree in Human Resources, Business Management or a related field.
- Able to communicate effectively in English, both written and spoken.
- Around 4 years of experience in HR, Administration, Office Management or a related role, preferably in a lean and hands-on working environment.
- Strong ability to work independently with a high level of ownership.
- Good organizational and time-management skills with the ability to manage multiple tasks and priorities.
- Good attention to detail and ability to maintain confidentiality when handling sensitive company and employee information.
- Location: Thao Dien, Ho Chi Minh City (District 2)
BENEFITS
- Net salary, commensurate with experience and qualifications.
- 13th-month salary according to Company policy.
- Working hours: Monday to Friday, 9:00 AM – 6:00 PM, including a 1.5-hour lunch break.
- Monthly snacks & refreshments provided at the office.
- Professional and international working environment.
