Office Manager (Chief Accountant & Administration)

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That's why the world's most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered in Los Angeles, our over 9,000 colleagues globally serve clients in more than 50 countries. We offer five core capabilities that span the full talent lifecycle:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Rewards and Benefits

Opportunity to Enhance Your Career - It's about Exceeding Your Potential.

This role is responsible for managing end-to-end finance operations, statutory compliance, and providing HR, IT, and administrative support for the Vietnam office.

The Vietnam office operates in a lean setup, requiring a highly hands-on and self-sufficient individual who is comfortable working independently and covering a broad scope across finance, compliance, HR support, office administration, and project coordination.

This role also serves as the registered Chief Accountant with local authorities and acts as the primary liaison with auditors, tax agents, banks, vendors, landlords, and internal regional stakeholders.

Key Responsibilities:

Financial Accounting & Reporting

• Handle/manage the full set of accounts including AP, AR, and GL
• Maintain accurate and up-to-date financial records in accordance with accounting standards
• Ensure timely month-end and year-end closing activities

Accounts Receivable (AR)

• Follow up with Revenue Manager on invoicing status, particularly for engagements with long outstanding accrued revenue
• Issue e-invoices via the VNPT portal
• Monitor customer payments and follow up on overdue receivables
• Ensure original client contracts are properly signed, stamped, and filed

Accounts Payable (AP)

• Process supplier invoices by uploading them into the AP workflow system
• Oversee intercompany payments, including overseas payments

General Ledger Management

• Post journal entries
• Manage intercompany transactions and reconciliations
• Ensure proper accounting for withholding tax and VAT on intercompany transactions
• Prepare variance analysis after month-end close
• Ensure all closing checklist items are completed within stipulated timelines

Cashflow & Treasury Management

• Prepare monthly cashflow forecast reports
• Perform bank reconciliations

Budgeting & Forecasting

Assist in annual budgeting and periodic forecasting

Taxation & Compliance

• Prepare and submit statutory tax filings including WHT, VAT, PIT (monthly and finalization), CIT finalization, and business license tax
• Assist with corporate tax computations and liaise with external tax agents
• Prepare quarterly tax packages
• Ensure compliance with Vietnamese accounting standards and statutory requirements
• Register and act as Chief Accountant with the Tax Department

Audit & External Liaison

• Coordinate with external auditors and prepare audit schedules
• Handle queries from auditors, tax authorities, and banks
• Support internal audit activities and internal control implementation

HR & Payroll Support

• Support HR and payroll activities in a lean office setup
• Manage government insurance registration and updates
• Coordinate group insurance renewal
• Assist with annual office lease renewal

Administration & Office Support

• Act as the primary administrative and operational support for the Vietnam office
• Coordinate distribution of internal brochures to clients
• Manage contract and LOE coordination for signing, stamping, and courier dispatch
• Liaise with vendors for office equipment maintenance
• Support IT in preparing and collecting laptops for new hires or resignations (in coordination with RPO Singapore)
• Serve as the key contact person for the landlord
• Support document and payment collection activities
• Assist with client and project coordination, including PMO-type support
• Handle ad-hoc procurement and operational tasks as required

Professional Experience/Qualifications:

• Bachelors Degree in Accounting and at least 2 years experience in performing accounting work;
• Have a Certificate of Chief Accountant training (mandatory)
• Comfortable working in a lean or standalone environment
• Strong ethical standard. Handle sensitive information with confidentiality and professionalism.
• Excellent interpersonal and communication skills to effectively liaise with employees and stakeholders.

Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.

Korn Ferry is an Equal Employment Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.

The successful candidate will need to complete background checks as part of our recruitment process, this may include criminal, education credentials, employment history, and other background information relevant to your employment qualifications