As an Office Manager at iTechwx, you will play a vital role in ensuring the seamless operation of our workplace and supporting our growing organization. You will oversee Procurement & Administration, Vendor & Office Supplies Management, Facilities & Asset Management, and Travel & Badge Services, ensuring smooth coordination across departments and sites. This role suits an experienced and detail-oriented professional who thrives in a fast-paced, global environment and takes ownership of delivering operational excellence and employee satisfaction.
Responsibilities:
1. Office Operations & Administration
- Oversee day-to-day office operations to ensure efficiency, consistency, and compliance with company policies.
- Lead administrative functions across multiple sites, coordinating with HR, Accounting, and other departments to support business operations.
- Develop, implement, and maintain office procedures to streamline processes and improve efficiency.
- Ensure smooth execution and professional arrangement of company events, leadership visits, and customer meetings, reflecting iTechwx's image and operational excellence.
2. Procurement & Vendor Management
- Manage vendor relationships and procurement activities, ensuring cost-effective and high-quality service delivery.
- Oversee office supply purchases, vendor contracts, and inventory control.
- Negotiate with suppliers to optimize value and ensure compliance with company procurement policies.
3. Facilities & Asset Management
- Oversee the maintenance and management of office facilities, equipment, and assets to ensure a safe and efficient working environment.
- Coordinate with service providers on cleaning, maintenance, and technical support.
- Support office expansion or renovation projects, including space planning and setup for new sites.
4. Travel & Badge Services
- Manage travel arrangements, including transportation, accommodation, and related logistics for employees and visitors.
- Oversee employee access control, including ID badge issuance and renewal.
- Maintain updated records of travel and security compliance.
5. Employee Engagement & Internal Support
- Partner with HR and other departments to organize internal events and engagement activities that reflect iTechwx's culture and values.
- Support onboarding logistics for new hires (workstations, access, welcome kits, etc.).
- Serve as a trusted point of contact for employees on workplace matters, ensuring a positive employee experience.
Requirements:
- Fluent in Chinese and English.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 3 years of experience as an Office Manager (or equivalent) in an IT outsourcing or similar company.
- Experience in organizations with 5001,000 employees.
- Strong organizational and coordination skills, capable of managing multi-site operations.
- Excellent communication, problem-solving, and stakeholder management skills.
- Proficient in Microsoft Office and general workplace technology.
Preferred:
- Experience in multinational or fast-growing environments.
- Demonstrated ability to lead operational improvements and cost optimization initiatives.
Benefits:
- Salary: negotiate
- Salary at 100% during the probationary period
- 90% contribution of the gross salary to social insurance
- 20 days leave (12 days of annual leave and 8 days of sick leave)
- Full working equipment will be provided
- Annual Health Checkup
- Activities: Birthday party, Employee engagement activities.
Location: 12th Floor, Opal Tower, 92 Nguyen Huu Canh St., Thanh My Tay Ward, Ho Chi Minh City, Vietnam.
Working hour: 9AM - 6PM, Monday - Friday
