Key Responsibilities
N2N Contract Management
- Manage budget proposal uploading and updates on ECPMS, following project owners briefs.
- Manage E-PR and confirmed quotation uploading on the Procurement system.
- Upload contracts on Zycus and follow up with internal and external stakeholders for final confirmation.
- Collect and upload liquidation documents on the Finance system, following up with internal and external stakeholders for final confirmation.
- Manage PO and payment processes for agencies.
AWO Tracking & Reporting
- Track ECPMS budget and Contract AWO to ensure compliance with internal policies, including no back-dating and liquidation within 3 months.
- Manage brand POSM tracking and stock management.
- Track free-gratis activities, including real-time updates on quantity, budget, and related information.
- Prepare BC Accounting reports for ECPMS budget and liquidation.
Logistics & Other Support
- Manage and submit paper documents.
- Handle Gratis and POSM request tickets.
- Arrange car bookings for business trips.
- Manage cash advances and payment claims for team purposes.
Job Requirements
- Bachelor's degree in Business Administration, Marketing or related fields.
- 1–3 years of experience in Commercial Operations, Marketing Operations or similar roles; experience in FMCG is an advantage.
- Strong attention to detail and process discipline, with the ability to manage contracts, budgets, POs, payment documents, and multiple administrative workflows accurately.
- Good stakeholder management and follow-up skills, able to coordinate effectively with internal & external
- Good planning and organizational skills, with the ability to handle multiple requests and deadlines simultaneously.
- Comfortable working with data, tracking and reporting; good proficiency in Microsoft Excel and PowerPoint.
- Strong sense of ownership, accountability, and compliance, especially when handling budgets, contracts, payments, and documentation.
- Good communication skills in Vietnamese and English, with a collaborative and service-oriented mindset.
