Position Title:
Engineering Coordinator (Maintenance & Project) - Remote Work for New Zealand Plant
Department:
Engineering / Operations
Section:
Maintenance & Projects
Organizational Relationship
Reports To: (e.g., Engineering Manager / Plant Manager)
Direct Report/s: N/A
Key Stakeholder Relationship: Local & International Vendors, Internal Departments
Work Schedule: (e.g., Day shift, M-F)
Job Purpose
To coordinate all maintenance and project-related activities, ensuring efficient workflow, accurate documentation, and effective communication between internal teams and external vendors.
Key Duties And Responsibilities
Coordination & Communication:
- Coordinating with local and international vendors for Maintenance, Improvements, and Projects.
- Preparing Minutes of Meetings (MoM).
- Documenting action items and ensuring timely follow-up.
Financial & Procurement Management
- Monitoring and processing PRs, POs, and closing GRPOs.
- Tracking and maintaining the Engineering Financial Monitoring Worksheet.
- Data & System Management
- Monitoring critical spare parts in LIMBLE (CMMS) and coordinating with the engineering team for physical verification.
Planning Support
- Providing support for both Project and Maintenance planning activities.
Qualifications
Education: High School Diploma or equivalent. Technical certification or Associate's degree preferred.
Work Experience: Previous experience in a coordination or administrative role, preferably within an engineering or maintenance environment.
Training/License/Certification: Familiarity with CMMS software (LIMBLE or similar), basic project management training.
Technical Competencies
- Knowledge of maintenance processes: Understanding the standard procedures and best practices for managing the upkeep, repair, and operational efficiency of physical assets and equipment.
- Knowledge of procurement cycles (PR/PO/GRPO): Familiarity with the end-to-end process of purchasing, from generating a Purchase Requisition (PR) and Purchase Order (PO) to performing a Goods Receipt Posting Outgoing (GRPO).
- Knowledge of financial tracking: The ability to monitor, manage, and report on departmental budgets, expenses, and financial performance related to engineering activities.
- Knowledge of vendor management: Skills in coordinating, communicating with, evaluating, and maintaining effective relationships with external suppliers and contractors.
- Proficiency in documentation: The skill required to accurately create, manage, organize, and store essential records, reports, and technical data.
- Proficiency in minute-taking: The ability to accurately capture key discussion points, decisions made, and assigned action items during meetings.
- Proficiency in relevant software applications (CMMS, MS Office Suite): Skill in using specific software tools, such as a Computerized Maintenance Management System (CMMS) like LIMBLE and common office productivity software (Word, Excel, Outlook).
- Communication: Can speak English fluently, required for cross-functional collaboration.
Specific Attributes
- Ability to multitask: The capability to handle or manage multiple tasks and responsibilities simultaneously without significant loss of efficiency or accuracy.
- Prioritize tasks efficiently: The skill to assess and rank tasks based on their urgency, importance, and deadlines, ensuring critical items are addressed first.
- Maintain clear communication channels: The practice of ensuring that information is conveyed smoothly, accurately, and understood by all stakeholders, utilizing appropriate methods and systems.
